Applications are invited from suitably qualified persons to fill the following position in the Ministry of Health and Wellness, Corporate Services Division (Security & Transport Unit).
SALARY SCALE: $1,467,234 – $1,744,080 per annum
JOB PURPOSE
Under the supervision of the Manager, Transport, the Transport Officer is responsible for keeping accurate records of vehicles and maintaining an efficient transport system for the Ministry of Health & Wellness.
KEY OUTPUTS
- Accurate and up-to-date records maintained
- Renewal of insurance documents prepared
- Visual and physical inspections conducted
- Research on efficient garages conducted
- Investigations for cause of accidents conducted
- Road worthy vehicle
- Advance Card System and/or issue gas coupons managed
- Request for vehicles coordinated
- Monthly reports prepared
KEY RESPONSIBILITY AREAS
- Develops individual work plan;
- Maintains a computerized inventory record of all vehicles assigned to the Ministry of Health & Wellness and its agencies, providing a full description to enable identification by; including license number, fleet number, vehicle make, model and colour, load capacity, engine and chassis number, type of fuel used and date acquired, purchase price, accessories and tools on the vehicle;
- Commissions new vehicles in keeping with the Ministry of Finance and the Public Service and Ministry of Health & Wellness policies and procedures;
- Prepares documents for renewal of insurance as required;
- Conducts periodic visual and physical inspections of all vehicles to determine their status in accordance with regulations; Recommend replacement as necessary;
- Conducts research to find the most efficient authorized garages to undertake servicing and repairs to Ministry vehicles and make recommendation to manager;
- Conducts investigations into accidents involving the Ministry of Health & Wellness’ vehicles and ensures the procedures relating to government vehicles are adhered to;
- Recommends Board of Survey inspection of Ministry of Health vehicles to the Manager, Transport for the official documentation to be prepared and Submission to Ministry of Finance and the Public Service for vehicle to be condemned;
- Carries out transfer of the vehicle to the purchaser. When a vehicle has been condemned and sold at public auction;
- Implements a preventative maintenance programme for all vehicles;
- Ensures that vehicles are serviced and repaired as per maintenance schedules or according to specified instructions;
- Ensures that all vehicles are serviceable and roadworthy;
- Ensures that pre and post inspection are carried out by the National Works Agency;
- Conducts all transactions relating to the Ministry’s vehicles at the Tax Administration Office;
- Manages the Advance Card System and/or issue gas cards to vehicles assigned to the Ministry of Health & Wellness;
- Ensure that fuel and oil requested is directly related to the use of the vehicle for official assignments;
- Coordinates and dispatches request for vehicles;
- Coordinates driver training/refresher course for all Ministry of Health & Wellness drivers;
- Prepares monthly report on activities undertaken;
- Performs any other related duties that may from time to time be assigned.
PERFORMANCE STANDARDS
The job is satisfactorily performed when:
- Accurate and up-to-date records maintained in keeping with the ministry’s policies and procedures;
- Renewal of insurance documents prepared within set timeframe;
- Visual and physical inspections conducted in a timely manner;
- Research on authorized garages to undertake servicing and repairs of vehicles conducted in accordance with established guidelines and in a timely manner;
- Incidents and accidents are reported and investigated in a timely manner;
- Vehicles are maintained as per maintenance schedule and road worthy;
- Advance Card System and/or issue gas coupons managed in keeping with governmant’s and the ministry’s policies and procedures;
- Request for vehicles coordinated and dispatched within a prescribed time as per availability;
- Monthly reports submitted are accurate, comprehensive and prepared in a timely manner
REQUIRED TECHNICAL COMPETENCIES
- Knowledge of Government’s policies and procedures governing the operations, maintenance and repairs of government owned vehicles
- Knowledge of Ministry’s Policies and Procedures pertaining to vehicles
- Knowledge of fleet management/maintenance
- Knowledge of various models of vehicles, cost, utility, source etc.
- Excellent knowledge of auto mechanics
REQUIRED CORE COMPETENCIES
- Ability to communicate effectively orally and in writing
- Good interpersonal skills and people management
- Decision-making and critical thinking skills
- Strong leadership, networking and relationship-building skills
- Good analytical and problem solving skills
- Good planning, organizing and time management skills
- Ability to exercise sound judgment and conviction of purpose in unfavourable/unpopular situations
- Ability to motivate, persuade and influence others
- Ability to prioritise among conflicting demands
- Good customer relations skills
- Good skills in teamwork and cooperation
- Ability to work harmoniously with a diverse group of people at various levels externally and internally
- Ability to exercise tact and diplomacy in dealing sensitive and confidential employee situations
- Strong goal/result orientation
- Keen listener
- Managing external relationships
- Excellent integrity/ethics exercised in the performance of duties
- Maintains a high level of productivity and self-direction
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- Certificate/Diploma in Public Administration or Management Studies from a recognized institution
- Minimum of three (3) years experience in fleet management
- Any equivalent combination of education and experience
SPECIAL CONDITION ASSOCIATED WITH JOB
- Irregular working hours due to unpredictable situations
- Working on weekend when required
- May be required to work in national emergency situations
- Working on the road at times
- Holder of a Valid General driver’s license
Applications with résumés are to be submitted no later than Tuesday, March 21, 2022, to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted.