1.0 Project Background
The Cornwall Regional Hospital (CRH), built in 1974, is located two miles from the centre of Montego Bay, on a hill in Mt. Salem. It is a 10 storey, 400-bed capacity multi-disciplinary institution. The Cornwall Regional Hospital is a Type ‘A’ hospital providing specialist services, and is the only hospital outside of Kingston providing most of the specialist services.
There have also been reports of indoor air quality (IAQ) concerns from the 1st – 4th floor since 2009 affecting the first floor – Radiotherapy; second floor – Western Regional Health Authority (WRHA), Laboratory and Accounting Department; third floor – Radiology; and the fourth floor — offices of the Senior Medical Officer.
2.0 MAIN RESPONSIBILITIES OF THE PROJECT ADMINISTRATOR
Reports to Project Manager and collaborate with the project team and external stakeholders with project related activities. The Project Administrator has responsibilities for the accurate generation of all project documents, meetings, action plans and work with Project Manager for the coordination of all project activities.
- Provide administrative support to the Project Manager for the various project tools being used for this project for documentation, construction drawings, invoices, etc.
- To ensure timely update of project progress and timely communication to stakeholders
- To coordinate logistic activities so as to allow for the efficient delivery of the project
- To provide oversight and direction to Project Administrative Assistant
3.0 Objectives
- Performs a variety of project support to the Programme Manager, Project Manager and the overall team.
- Acts as a liaison between the Project Manager and others by transmitting directives, instructions and assignment and following up on status of assignments
- Plans and coordinates arrangements for meetings, workshops and conferences
- Ensure that the welfare of the project team is attended to
4.0 PERFORMANCE STANDARDS
- Confidentiality is maintained in the execution of duties
- Meeting activities organized and completed timely
- Correspondences prepared timely and accurately
5.0 DELIVERABLES
- Monthly reports
- Site meeting status report
- Minutes of meetings
- Records/files maintained and secured
- Adequate stock of office supplies maintained
6.0 MINIMUM QUALIFICATION AND EXPERIENCE
- Associate Degree in Business, Management, Administration or a related field
- Working in a project management environment would be an asset
- Ability to communicate orally and in writing and should demonstrate performance on tight implementation schedules
- Ability to meet tight deadlines
- Co-operative and supportive team player with good communication and interpersonal skills
5.0 REQUIRED COMPETENCIES:
- Proficiency in Microsoft Applications including EXCEL, POWERPOINT and WORD or equivalent applications.
- Strong attention to detail and thoroughness in work product
- Ability to multitask
- Ability to work in a team and independently with minimal supervision
- Fast learning, resourceful, and excellent computer skills.
- Ability to work with tight deadlines and deliver exceptional results.
6.0 SPECIAL CONDITION ASSOCIATE WITH THE JOB
- May be required to work beyond normal working hours as the need arises
- Typical office working environment, no adverse working conditions
Applications must include the resume of the applicant and must be submitted on or before Monday, March 29, 2021 at 2:00 p.m. Kindly send your application via email to wallaceg@moh.gov.jm and whitekim@moh.gov.jm