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Terms of Reference – Financial Officer Cornwall Regional Hospital Rehabilitation Project

Published: March 15, 2021

1.0 Project Background

The Cornwall Regional Hospital (CRH), built in 1974, is located two miles from the centre of Montego Bay, on a hill in Mt. Salem. It is a 10 storey, 400-bed capacity multi-disciplinary institution. The Cornwall Regional Hospital is a Type ‘A’ hospital providing specialist services, and is the only hospital outside of Kingston providing most of the specialist services.

There have also been reports of indoor air quality (IAQ) concerns from the 1st – 4th  floor since 2009 affecting the first floor – Radiotherapy; second floor – Western Regional Health Authority (WRHA), Laboratory and Accounting Department; third floor – Radiology; and the fourth floor — offices of the Senior Medical Officer.

 

2.0 MAIN RESPONSIBILITES FOR THE FINANCIAL OFFICER

Assist in the overall financial operations required for the CRH construction by preparing budgets, managing records and receipts, reconciling daily, monthly and yearly transactions, process invoices.

  • Establish and maintain a system of recording income and expenditures in accordance with the establish standards
  • Liase with the Project Offer(s) and Quantity Surveyor (s) on matters relating to payment to contractors, suppliers, consultants, etc.
  • Verify and certify invoices and submit to Accounts Payable for the processing of payments
  • Effectively, follow up with stakeholders on request made for payment
  • Prepare payment vouchers in accordance with the Financial Administrative and Audit Act
  • To prepare financial statement, per project, on a monthly basis and/or a quarterly basis included but not limited to:
    • Cash book
    • Ledgers
    • Bank Reconciliation
    • Income and expenditure statements
    • Budgets
  • To prepare disbursement letters to Contractor
  • Gather data and collate all costing information for pricing
  • Check/verify project documents received
  • Facilitate the audits of the project accounts in collaboration with the Project Manager and prepare all necessary correspondences relating to internal and external audits
  • Participate in all required meetings, committee, site visit and tender evaluations
  • Assist Project Manager with the overall project accounting from start to end of project, and show ownership of systems and internal controls as required
  • To shadow and understand the work of other team members and support/assist when necessary
  • To undertake other related duties as may be assigned by the Senior Project Manager

 

Problems expected to resolve:

  • Variations
  • Scope Creep
  • Change in Scope and Bill of Quantity
  • Contractor Levy and other taxes
  • Retention
  • Defects liabilities and period

 

3.0 DELIVERABLES

  1. Monthly Financial Reports
  2. Budget Preparation
  3. Commitment Control Register
  4. Records/files maintained and secured
  5. Adequate stock of office supplies maintained

 

4.0 QUALIFICATION AND EXPERIENCE

  • AAT Level 3 or ACCA/CAT Level 3

                                    OR

  • Associate Degree in Accounting from a recognised University e.g. UTECH or ASc. Accounting, MIND
  • Completion of Project Management Course
  • Minimum of five (3) years working experience in Project Accounting.
  1. Ability to communicate orally and in writing and should demonstrate performance on tight implementation schedules
  2. Knowledge of the Government Financial and Audit Regulations, and Project Accounting Techniques
  3. Knowledge of Microsoft Office, Office Administration and an Accounting Software (Quick Books, etc)
  4. Good analytic skills
  5. Ability to meet tight deadlines
  6. Co-operative and supportive team player with good communication and interpersonal skills

 

5.0 REQUIRED COMPETENCIES:

  • Proficiency in Microsoft Applications including EXCEL, POWERPOINT and WORD or equivalent applications.
  • Excellent ability to communicate clearly, accurately and concisely, both verbally and in Writing
  • Strong attention to detail and thoroughness in work product
  • Ability to multitask
  • Ability to work in a team and independently with minimal supervision
  • Fast learning, resourceful, and excellent computer skills.
  • Ability to work with tight deadlines and deliver exceptional results.

 

6.0 SPECIAL CONDITION ASSOCIATE WITH THE JOB

  • May be required to work beyond normal working hours as the need arises
  • Working environment at the medical waste treatment facilities involves the mechanical handling of hospital infectious waste
  • Typical office working environment, no adverse working conditions

 

Applications must include the resume of the applicant and must be submitted on or before Monday, March 29, 2021 at 2:00 p.m. Kindly send your application via email to wallaceg@moh.gov.jm and whitekim@moh.gov.jm