Senior Payroll Officer (FMG/AT 3) (Not Vacant)

The Ministry of Health and Wellness is seeking to recruit a suitably qualified person to fill the vacant position of Senior Payroll Officer (FMG/AT 3) (Not Vacant), in the Finance and Accounts Division, salary range: $1,191,406.00 – $1,416,207.00 per annum.

 

JOB PURPOSE

Reporting to the Manager, Payroll, the Senior Payroll Officer ensures the accurate and timely processing of the preparation and checking of salary and provides a mentoring and support role to Payroll Officers as required. Assist in the supervision of staff for efficient performance/operation of the payroll unit.

 

KEY OUTPUT

1. Amendments on salary earning records checked and signed;
2. Monthly & fortnightly calculations certified;
3. Deduction listing prepared and dispatched;
4. Lodgements dispatched;
5. Salary Control Register maintained and balanced;
6. Reports prepared;
7. Human Resource needs are identified.

 

KEY RESPONSIBILITY AREAS INCLUDE:

Management/Administrative Responsibilities

1. Participates in the development and preparation of the Operational Plan for the Branch;
2. Provides technical advice on Payroll preparation as required;

 

Professional Responsibilities

1. Ensures that all relevant information in connection with the payment of salaries is properly entered into the payroll system. This include:

1. Salary particulars in respect of new employees;
2. New appointments, promotions and acting appointments;
3. Details of deductions to be made from salary;
4. Transfers, resignations, dismissals, study leave, vacation leave and dates of resumption;

1. Checks and ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected;
2. Checks and signs amendments on salary earning records;
3. Certifies monthly & fortnightly calculations;
4. Consolidates monthly & fortnightly controls;
5. Prepares master deductions listings;
6. Dispatches deduction cheques to the post office, relevant institution and Inland Revenue department;
7. Prepares lodgments and sends them to respective banks;
8. Ensures that advances and overpayment of salaries are promptly recovered;
9. Maintains and balances on and off salary Control Register for each payroll run;
10. Prepares relevant salary reports and financial journals;
11. Maintains a continuous record of salary particulars of each employee on the payroll showing such information as date of appointment, incremental date, post, cost centre, salary scale, present salary and notes regarding acting appointments etc.;
12. Assists with checking, quality control and maintenance of records to ensure accuracy, service quality and data integrity;
13. Provides a responsive, accurate client advisory service on payroll matters, resolves difficult inquiries, and assists in identifying payroll errors and implementing corrective action where required to ensure employee payments are processed accurately and database integrity is maintained.

 

 

Human Resource Responsibilities:

1. Manages the welfare and development of staff supervised through the Performance Appraisal System;
2. Provides effective leadership to staff supervised through objective setting, delegating and communicating;
3. Identifies training/development needs of staff supervised and makes recommendations as required;
4. Provides guidance to staff supervised through coaching, mentoring and training, providing assistance and support as needed;
5. Foster teamwork, a harmonious working environment and promote collaborative working across the Unit;
6. Ensures that the staff supervised is aware of and adheres to the policies, procedures and regulations which guide the operations of the Ministry, Division Branch/Unit;
7. Ensures that staff supervised is provided with adequate and appropriate physical resources to undertake duties efficiently and effectively;

 

PERFORMANCE STANDARDS

• Amendments on salary earning records checked and signed in accordance with set guidelines;
• Monthly & fortnightly calculations certified in keeping with set guidelines and standards;
• Deduction listing prepared and dispatched on a timely basis;
• Lodgments dispatched to financial institutions in a timely manner;
• Salary Control Register maintained and balanced in keeping with set guidelines;
• Relevant salary reports and financial journals are accurate and prepared in keeping with established procedures;
• Human Resource needs are identified and addressed in an appropriate manner;
• Good coordination and effective working relations exist with other Divisions/Units and external associates;
• Confidentially, integrity and professionalism are displayed in the execution of duties and personal conduct.

 

Minimum Required Education and Experience 

• AAT Level 3;
• ACCA-CAT Level C/Level 3;
• ACCA Level 1;
• NVQJ Level 3, Accounting;
• Diploma in Accounting from an accredited University or Community College;
• Degree in Business Studies/Business Administration from an accredited tertiary Institution;
• Degree in Accounting, MIND;
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3;
• Degree in Accounting or Management Studies with Accounting;
• BBA Degree; or
• Successful completion of 3 years of any of the Bachelor’s Degree programmes mentioned above.

 

Kindly submit a cover letter and resume along with the names, telephone numbers, and email addresses of two (2) references, one of whom must be a former or current supervisor.

Applications with résumés are to be submitted no later than November 22, 2022 to:

 

Senior Director

Human Resource Management & Development

Ministry of Health & Wellness

10A Chelsea Avenue

Kingston 10

Email: jobs@moh.gov.jm

 

The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted.