Applications are invited from suitably qualified persons to fill the following position in the Standards and Regulation Division, Ministry of Health and Wellness.
Salary Scale: Min: $ $1,124,500.00 – Max: $1,512,328.00 per annum)
JOB PURPOSE
To provide secretarial support to the Standards Research & Development Department and the Investigation & Enforcement Department to facilitate their effective operations.
KEY OUTPUTS
- Effective information storage and retrieval system maintained
- Letters and documents typed, collated and amended accurately
- Incoming and outgoing mail is processed efficiently
- Annual Reports and Work Plans are typed
- Liaison maintained with Regional Directors/Chief Executive Officers regarding the status of investigations
KEY RESPONSIBILITIES AREAS
Technical/Professional Responsibilities
- Performs secretarial duties for Investigation & Enforcement and Standards Research and Development Departments;
- Interviews visitors and callers to determine the nature of their enquiry and refer persons to the appropriate officers and/or authorities;
- Deals with routine (standard) information to members of staff and the public upon request;
- Establishes and maintains an effective information storage and retrieval system for the Department and ensures the safety and security of confidential documents and reports;
- Types reports, letters, memoranda and other documents as requested by supervisor, receive and sort incoming mail, dispatches outgoing mail and delivers urgent and important correspondence to “in-house” staff;
- Assists with the receipt of complaints and maintains a Diary for the “follow-up”/ monitoring of investigations arising from complaints;
- Ensures the prompt and accurate recording of correspondence received/dispatched and photocopy correspondence when necessary;
- Assists with the preparation of Approval letters for Research Protocols;
- Provides pertinent information to clients when possible;
- Liaises with Ministry of Health Divisions, Regional Health Authorities, Attorney General’s Chambers, Hospitals, Health Centres and other government departments as required;
- Performs other functions assigned from time to time by the Director, Standards Research & Development and Senior Investigator, Investigation & Enforcement Departments and Director of Standards & Regulation Division.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- CXC or GCE O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND).
OR
- CXC or GCE O’ Level English Language with proficiency in typewriting at a speed of 40- 45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field; • At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
Kindly submit a cover letter and resume along with the names, telephone numbers, and email addresses of two (2) references, one of whom must be a former or current supervisor.
Applications with résumés are to be submitted no later than Tuesday, January 17, 2023, to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
Email: jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted.