Salary Min $1,272,269 to Max $1,711,060 per annum
JOB PURPOSE
Providing secretarial support for the efficient and effective operation of the Emergency Disaster Management & Special Services Department.
KEY OUTPUT
- All documentation processed.
- Schedule of meetings, Itineraries and appointments for Director organized and maintained.
- Assigned meetings scheduled and attended.
- Communication with other departments within the Ministry of Health, Head Office, hospitals, health departments, regional health authorities, other government departments and private agencies maintained.
- Ministry of Health National Emergency Operations Centre (MOH NEOC) established.
Key responsibility areas INCLUDES;
- Performs secretarial and typing services for the Branch.
- Screens visitors and callers to determine the nature of their enquiry, answer and/or forward to relevant person.
- Communicates routine (standard) information to members of staff and the public upon request
- Ensures the safety and security of confidential documents and reports
- Receives, sorts, records and dates incoming mails and dispatches outgoing mails promptly and accurately.
- Follows-up on correspondence and assignments issued by the Director.
- Attends meetings as scheduled.
- Records and transcribes minutes of meetings and distributes to relevant persons.
- Liaises with the departments within the MOH, Regional Health Authorities, other government departments and private agencies, as required.
- Arranges and attends assigned meetings, including preparing notices and ensuring provision of refreshment.
- Makes arrangements for meetings seminars and workshops.
- Makes photocopies of correspondence, reports and other documents, as required.
- Assists with the activation and de-activation of the MOH NEOC
- Performs secretarial duties and other assignments within the MOH NEOC.
- Assists with Special Services activities and events.
- Assists with the certification of bills, when required.
- Performs other related functions assigned by the Director
Minimum Required Education and Experience
- Four (4) CXC/GCE O’ Level subjects including Math and English
- Be proficient in typewriting and shorthand
- Be computer literate
Applications with résumés are to be submitted no later than Friday, February 29, 2024 to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
Kingston 10
The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.