Applications are invited from suitably qualified persons to fill the following position in the Health Promotion and Protection Branch, Veterinary Public Health Unit
Secretary (OPS/SS 1) [Not Vacant]
JOB PURPOSE
To type, collate documents, maintain an effective information storage and retrieval system and organize schedules of meetings and appointment.
KEY OUTPUT
- Letters and documents typed, collated and amended accurately
- Liaison with Non-Governmental/ Governmental Organization
- Incoming and Outgoing mails are efficiently processed
- Effective information storage and retrieval system maintained.
Key responsibility areas
- Types Reports, Power Points presentation for the Director.
- Establishes and maintains an effective information, storage and retrieval system for the office.
- Receives and sorts incoming mails
- Dispatches outgoing mails
- Type routine letters/Memos
- Ensures the prompt and accurate recording of files
- Records and take minutes for various meetings
- Booking venue for meetings/workshops
- Make arrangements for meetings/workshops
- Follow-up on correspondences and assignments issued by the Director to functional officers
- Screens telephone calls and visitors and refer them to appropriate officers.
- Ensures that all confidential documents are secured
- Makes photocopies of correspondence, and other documents
- Visits websites of International organizations download relevant information
Minimum Required Education and Experience
- Graduation from a secondary school with English Language at the CXC or GCE ‘O’ level and typewriting at a speed of 30-35 words per minute.
OR
- Successful completion of a course of study at an accredited Secretarial School with proficiency in typewriting at a speed of 30-35 words per minute and English Language at CXC or GCE ‘O’ Level.
- Knowledge of a word processing software (basic level) would be an additional asset at this level.
Applications with résumés are to be submitted no later than Friday, July 23, 2021 to:
Director
Human Resource Management & Development
Ministry of Health & Wellness
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.