Salary Range: $ 778,917 – $ 925,888 per annum
JOB PURPOSE
Under the supervision of the Director, Documentation Information and Access Services, to provide efficient filing, retrieval and extend quality customer service to clients.
KEY RESPONSIBILITY AREAS
- Ensures that files requested are dispatched and files returned are re-shelved
- Sorts records
- Maintains record of the movement of files
- Ensures that all files, minutes, enclosures are numbered accordingly and are in correct order
- Files correspondence & charge out cards
- Locates cards and replace on returned files
- Creates new files
- Maintains “Bring Up” system
- Removes inactive records from shelves
- Prepares inactive records for transfer
- Records and re-shelve incoming files
- Oversees the operations of the Registry in the absence of the Registrar
REQUIRED COMPETENCIES
Core Competencies
- Oral communication skills
- Good written Communication skills
- Good interpersonal skills
- Customer and quality focus
- Confidentiality
- Teamwork and cooperation
- Integrity
- Initiative
- Methodical
Technical Competencies
- Knowledge of good office practice and procedure
- Knowledge of records management techniques
- Knowledge of MOHW Registry procedures
- Knowledge of Access To information Act and the Official Secrets Act
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- 4 ‘O’ levels/CXC including English and a numerical subject
- Training in Records Management
Applications with résumés are to be submitted no later than Thursday, April 14, 2022, to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted