(Salary Range: $ 1,229,060 – $ 1,460,966 per annum)
JOB PURPOSE
The Public Procurement Officer under the general supervision of the Director, Public Procurement is to assist in the procurement processes required for the acquisition of goods and services essential for the operation of the MDA. The incumbent will ensure that all procurements are conducted in accordance with the Government of Jamaica procurement guidelines and procedures (Public Procurement Act 2015).
Key Responsibilities:
- Prepare tender notices and advertisements
- Prepare RFQ for goods, general services and minor works
- Obtain quotations/tenders from appropriately qualified suppliers.
- Represent PROCUREMENT UNIT at Tender closing and opening exercises as Tender Officer
- Maintain Procurement records in good order to facilitated audit and other reviews
- Prepare Quarterly Contracts Award report to be submitted to The Contractor General’s Office (QCA Report)
- Maintain a data base of all bonds and insurances and ensure that they are current all
Procurement Process Management:
- Preparing and reviewing technical specifications in collaboration with stakeholders, refining terms of reference (ToR) and preparing request for proposals (REP) and bidding documents.
- Reviewing and evaluating proposals and bids received and assisting with the process of engaging consultants and suppliers.
- Preparing and reviewing TORs and bidding documents for all required procurement activities.
- Liaising with relevant departments and stakeholders to have RFPs and bidding documents prepared, approved and issued in a timely manner according to the approved budget.
- Managing the advertising process for procurements, procurement correspondence, bid receipt, and bid opening in strict accordance within mandated procurement procedures.
- Maintaining procurement filing system in a systematic manner.
- Receives compiles and processes purchase requisition forms for all wards and departments for the procurement of goods.
Technical /Professional Responsibilities
- Facilitates the development of circulars for the advertisement of posts;
- Processes correspondence received – letters of application and referrals etc;
- Assists in the conduct of recruitment activities – short-listing, interviews, assessment including assessment centres;
- Conducts post selection activities ensuring that all relevant documents are completed, advise relevant personnel regarding the outcome of selection exercises;
- Prepares and submits request for work permit exemptions to the Ministry of Labour and Social Security for their approval;
- Ensures that Medical Examination Reports and Probationary Reports are completed and forwarded to the HRMC within the specific time required by the Committee;
- Participates in the orientation of new employees;
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- Diploma in Public Administration/Management Studies/Accounting or any other related field ; and
- Three (3) years procurement experience, in a similar position
Additional information on this position and others can be obtained via the Ministry’s website: (moh.gov.jm)
Applications with résumés are to be submitted no later than Wednesday, May 25, 2022 to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted