Compensation: JMD $5,040,000.00
Deliverable-based contract: 12 Months
JOB PURPOSE
To reduce the waiting list for elective surgeries, the Ministry of Health and Wellness has developed a suite of initiatives aimed at reducing the backlog and waiting time for surgical procedures. Project CODE CARE is one of several projects that intends to reduce the backlog of surgeries through the engagement of specialist nurses and support staff from the diaspora in the form of nursing missions to support the nursing cadre on short term periods of 7 to 14 days.
The Project Officer will provide end-to-end coordination and support for the design, management, and monitoring of all administrative and logistical arrangements related to the engagement of health professionals from the diaspora for the conducting of surgical missions within Jamaica. The Project Officer will be required to work with the Project Management Unit (PMU) based in the Office of the Chief Medical Officer, MOHW; consult with the Chief Nursing Officer, Regional Health Authorities (RHAs) and Hospitals on all matters related to the Project CODE CARE implementation. The Project Officer will also be responsible for supporting the execution of cooperation agreements with various international partners, diaspora groups and public and private groups for participation in the project.
KEY RESPONSIBILITY AREAS
The specific services to be provided by the Project Officer include:
- Establishing partnership agreements and maintaining lines of communication with medical/nursing schools, hospitals, diaspora groups, diplomatic missions, medical missions and nursing organizations in USA, Canada, and the UK to ensure a strong partnership pipeline and a robust supply mechanism for the engagement of health professionals to participate in the project.
- Managing all administrative functions associated with the project to include:
- Facilitating the registration of the visiting health professionals with the relevant Professional Bodies, i.e. Medical Council, Nursing Council etc.
- Making all travel arrangements to and from Jamaica, inclusive of accommodations, secure transport in and around the island on behalf of surgical teams engaged for missions.
- Coordinate the development of an engagement agreement document which will govern the participation of nurses and other surgical professionals in the project.
- Developing and managing a database of surgical teams engaged in the project.
- Developing and managing an implementation schedules for surgical teams.
- Providing liaison, grievance and emergency response support to the surgical teams during their stay in Jamaica.
- Coordinating with RHAs, hospitals regarding surgical schedule and surgical teams to ensure synergy in project operation.
- Strategize, implement and maintain project initiatives that adhere to organized objectives.
- Developing project assessment and issue-mitigation protocols for evaluation and improvement.
- Maintaining organizational standards of satisfaction, quality and performance.
- Providing oversight of multiple processes and ensure project goals are reached.
- Manage budget and funds for maximum efficiency and impact.
- Track and report on the progress of project implementation as per the work plan, identifying potential risks and making recommendations.
- Perform any other duties connected directly with the implementation of the Project as may be required.
Key Accountabilities and Responsibilities:
Responsiveness
- Understand priorities of the project and ensure that urgent deliverables are actioned within a reasonable time.
- Work with stakeholders to ensure appropriate response times are maintained.
- Support Project Manager/Office of the Chief Medical Officer in engaging stakeholders and managing engagement agreements.
- Timely response to applicants of mission and preparation of relevant documentations
- Continued and timely updates to all relevant parties/stakeholders.
Quality
- Quickly identify project issues and establish methods to minimize or avoid negative impacts. Ensuring uniform quality is maintained.
Efficiency
- Maximize opportunities for value for money by combining trips:
- Maintain a schedule for nursing staff in accordance with surgical schedules, accommodations and transport to ensure that all synergies are exploited as far as possible without compromising on quality and timeliness
Documentation / Communication
- Establishing a quality database for data storage
- Maintain clear records of all project related information
- Support PMU/Office of the Chief Medical Officer in managing register and schedule
- Work closely with relevant stakeholders such as RTDs within the RHAs, Office of the Chief Medical Officer, Hospital SMOs, International Cooperation Unit, and other parties
- Report regularly to the Office of the Chief Medical Officer via Project Manager (PMU) and identify any problem issues early
General
The above tasks may entail occasional travel and frequent visits to the RHAs/Hospitals/Accommodations
REQUIRED COMPETENCIES
Core
- Strong problem-solving/critical-thinking skills
- Ability to work with minimal supervision, track multiple processes and work within a fast paced environment
- Outstanding organizational/coordination abilities; ability to process and prioritize information and plan effectively
Technical
- Knowledge of GOJ laws, policies or procedures
- Project Management Training or certification
- High competence in IT (Excel, Word, PowerPoint as a minimum)
Desired
- Excellent communication skills (verbal/written)
- Experience working in Public health, hospital or clinic management/administration, with proven management background would be advantageous
- Ability to use online information management systems
- Experience in customer service would be advantageous
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
Bachelors’ Degree in Business Management/Administration, Project Management or a related field
OR
Graduate Degree in Business Management/Administration, Project Management, or a related field
Mandatory Work Experience:
Applicants with Graduate Degree:
- At least 5 years’ experience in managerial role with responsibility for project management
- Prior experience working with national/international organizations and/or NGO’s
- Prior experience in budget management
OR
Applicants with Bachelors’ Degree:
- At least 7 years’ experience in managerial role with responsibility for project management
- Prior experience working with national/international organizations and/or NGO’s
- Prior experience in budget management
Curriculum Vitaes are to be submitted no later than Friday, June 10, 2022, to:
Director
Procurement Unit
Ministry of Health & Wellness
Kingston 5
Email To:
Kenneth.McFarlane@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted.