(Salary: $4,266,270.00 per annum)
JOB PURPOSE
Under the general direction of the Director, Corporate Planning and Performance Management, the Performance Management Analyst is responsible for assisting with the development and management of the performance management of the Ministry’s policies, programmes and projects to ascertain the attainment of established objectives and performance standards.
KEY OUTPUT
- Ministry/Departments/Agencies Performance reports produced
- Trend Analysis conducted
- Research conducted and findings compiled
- Quantitative and qualitative analysis conducted
- Annual/Quarterly/Periodic Reports prepared
- Advice and interpretation provided
- Individual Work plan developed
Key responsibility areas INCLUDES:
- Contributes in the development of a Performance Monitoring and Evaluation Results Measurement (RM) Framework, guided by the Ministry’s Strategic/Corporate Plan as the machinery for the management of ministry’s performance and its portfolio agencies’ plans, programmes and projects;
- Assists with the formulation of Performance Indicators for use in the assessment of the ministry’s and its portfolio agencies’ policies, programmes and projects;
- Monitors and evaluates newly implemented plans, policies and procedures to analyze effectiveness and progress;
- Liaises with all departments/ branches/units and portfolio agencies to gather status data, conducts analyses and makes recommendations;
- Provides support in the setting of Operational Objectives to guide the operations of the performance management function;
- Organizes and convenes Corporate Planning Coaching sessions for assigned programmatic areas;
- Assists with the design and conducts secondary research in to the impact, relevance and effectiveness of the Ministry’s policies, departments/agencies, programmes and projects to inform and update the Ministry’s policies, planning process;
- Establishes evaluation schedules and guides Heads of Divisions/Units and Programme Managers on the importance of the evaluation exercise in the decision making process;
- Evaluates Divisions/Branches/Sections/Units Strategic Corporate and operational plans against set performance targets ensuring that these plans are based on key outputs and objectives, and are linked to budget forecasts;
- Advises Heads of Divisions/Branches/Sections/Units on significant variance from targets in strategic corporate and operational plans and programmes, and recommends alternative strategies;
- Monitors projects/ programmes and the implementation of decisions taken in respect of policy issues, and offers solutions for the handling of constraints and procedural bottlenecks;
- Supports the monitoring of the quality and completeness of data for the documenting of project performance, ensure data within the project for evidence –based decision making, and solve data problems when they arise;
- Collaborates with key stakeholders in the development, implementation and maintenance standard operating procedural manuals on the Performance Management process;
- Monitors and assesses the ministry policies, programmes and projects against established objectives and performance criteria;
- Conducts qualitative and quantitative analysis of Ministry’s programmes, policies and projects;
- Contributes in the strategic planning process of the Ministry with team members;
- Liaises with the Finance and Accounts Division in the ongoing monitoring of expenditure on programmes and projects and assesses capital and operational budgets against ministry policies and priorities; and propose adjustments where appropriate;
- Liaises with the Risk Management Branch in the sharing of data/information to aid in the mitigating of prospective risks;
- Prepares reports/findings on performance management exercises;
- Prepares official papers and submissions on monitoring and evaluation results in order to inform and update planning and policy development;
- Evaluates and updates measures designed to improve the methods and standards used in developing performance indicators for the ministry’s policies, programmes and projects;
- Liaises with monitoring and evaluation divisions within central government and related entities, to support the strengthening of the performance management and evaluation process;
- Provide technical advice to internal and external stakeholders;
- Develops, implements and maintains standard operating procedural manuals on the Performance Management and Evaluation process.
PERFORMANCE STANDARDS
- The Performance Management Plan provides a sound framework for effective monitoring and evaluation of ministry policies, programmes and projects
- Performance indicators are measurable, reliable and valid
- Performance monitoring and evaluation exercises are conducted in accordance with established procedures
- Plans, policies, programmes and operations of the Ministry are monitored and assessed according to agreed timelines to ensure conformity to Ministry objectives and established standards of performance
- Performance Management findings provide sound bases for decision-making
- Performance management reports are prepared and provided within allotted timeframes
- Technical advice and recommendations provided are sound and supported by qualitative/quantitative data
- Individual work plans conform to established procedures and implemented accorded to establish rules
- Reports are evidence-based and submitted in a timely manner
- Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff.
Minimum Required Education and Experience
- Bachelor’s Degree in Management Studies, Public Administration, Business Administration or a related discipline;
- Specialized training in Corporate/Strategic Planning, Performance Monitoring and Project Management;
- Three (3) years related experience.
Kindly submit a cover letter and resume along with the names, telephone numbers, and email addresses of two (2) references, one of whom must be a former or current supervisor.
Applications with résumés are to be submitted no later than Wednesday, September 11, 2024, to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10a Chelsea Avenue
Kingston 10
Email: jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted.