(Salary: $2,190,302.00 per annum)
JOB PURPOSE
Under the direction of the Senior Medical Officer, HIV/STI/TB Unit, the incumbent is responsible to provide logistic and administrative support to the National HIV/STI/TB Programme. The officer will be required to operate the assigned vehicle, and perform day-o-day activities and routine operations in compliance with the Programme’s procedure.
KEY OUTPUTS
- Successful delivery of materials, personnel, and documents both internally and externally
- Daily administrative activities completed as agreed
- Quarterly servicing of water dispensers completed
- Vehicle daily assignment log books completed
- Daily Vehicle Inspection check form completed
- Assigned vehicle maintained, cleaned and sanitized
- Inventory Report prepared and submitted
KEY RESPONSIBILITY AREAS
Management /Administrative Responsibilities
- Develops Individual Work Plans based on alignment to the overall plan for the section;
- Participates in meetings, seminars, workshops and conferences as required;
- Prepares reports and programme documents as required.
- Contribute to the development of the Branch’s Strategic and Operational Plan as well as the Budget.
Technical Responsibilities
- Drive and operate the HSTU assigned motor vehicle as per operations manuals and GOJ Comprehensive Motor Vehicle Policy.
- Complete and maintain paper and electronic file of daily assignment log book.
- Monitors and maintains the Administration log books.
- Makes copies of correspondences as required.
- Executes daily administrative functions as assigned.
- Follows up on correspondences and assignments issued by the supervisor.
- Maintains adequate stock of office and meeting supplies to ensure the efficient operation of activities.
- Prepares monthly inventory report for submission.
- Perform routine preventative maintenance checks and minor repairs to the HSTU assigned motor vehicle and complete the requisite forms.
- Perform other corrective maintenance procedures as directed by the HSTU/Transport Unit.
- Monitors the vehicle maintenance service schedule and notify the HSTU/Transport Unit to ensure that the motor vehicle receives timely servicing.
- Monitors the fuel consumption charges of the assigned vehicle and submit same to the HSTU on a monthly basis.
- Report and document all accidents and vehicle malfunctions to ensure timely execution of corrective actions as per GOJ Accident Procedure.
- Observes defensive driving techniques and principles at all times.
- Ensures that the assigned gas cards are utilized in strict accordance with stipulated procedures.
- Prepares monthly, quarterly and interim reports as required.
- Any other related duties assigned.
PERFORMANCE STANDARDS
- Goods and correspondences received/delivered on time and vehicle returned to base.
- Log books/forms completed on-time and accurately.
- Vehicle defects and accidents reported on time.
- High compliance with vehicle operations and maintenance procedures.
- Administration activities completed with a high level of accuracy.
- Adequate stock of meeting supplies maintained.
- Work carried out is of a high standard and organizational principles are adhered to.
- Confidentiality is maintained in the execution of duties.
- Reports submitted as per the agreed timelines.
Minimum Required Education and Experience
- Diploma in Business Administration, Administration Management, Supplies Management, Management Studies, General Studies, Social sciences or equivalent
- Open General Driver’s License (Jamaica) and at least three (3) years driving experience
- At least three (3) years’ working experience at a reputable company in the capacity related to vehicle and equipment maintenance and administration.
Kindly submit a cover letter and resume along with the names, telephone numbers, and email addresses of two (2) references, one of whom must be a former or current supervisor.