JOB PURPOSE
To provide secretarial services to the Chief Medical Officer, Internal and External clients to ensure the free flow of information for the effective operation of the office of the Technical Services Department.
KEY RESPONSIBILITY AREAS
1. Provides secretarial services to the Head of Technical Services, the Chief Medical Officer by handling a wide variety of situations and conflicts
2. Handles large volume of confidential information, queries, request and complaints from internal and external clients requiring prompt and urgent attention
3. Schedules appointments and brief the Chief Medical Officer before the scheduled meetings
4. Takes notes and arranges activities relating to reviews and meetings
5. Composes letters and memoranda from general instructions and answer routine correspondence
6. Liaises with the Chief Medical Officer and members of staff and other officers
7. Interviews visitors and callers to determine the nature of enquiries and route to the relevant officers for attention
8. Handle incoming/outgoing correspondence for necessary attention or action
9. Performs any other related duties that may be assigned from time to time
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- A qualified and competent secretary
- Diploma in Secretarial Studies
- Successful completion of the Certificate in Administrative Management Level 2 (CAM 2) course for secretaries conducted by the Management Institute for National Development
Five (5) years secretarial experience
Applications with résumés are to be submitted no later than April 4, 2025, to:
Senior Director, Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard
Kingston 5
The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.