Salary Range: $2,104,355 –$2,501,416 per annum
Travelling Allowance (Full Upkeep): $894,924 per annum (with motor vehicle)
$362,472 per annum (without motor vehicle)
JOB PURPOSE
Under the general supervision of the Director, Administration, the incumbent is responsible for managing the Ministry’s Inventory/Assets and Office Services in an efficient and effective manner.
KEY RESPONSIBILITY AREAS
Management/Administrative Responsibilities
- Prepares the Annual Budget and Work Plan for the Unit;
- Monitors expenditure to ensure that it is kept within the approved budget;
- Provides administrative support in the coordination of conferences and meetings;
- Ensures that all staff members are equipped with identification badges;
- Provides administrative support in Disaster Preparedness Plan;
- Prepares monthly reports on the operation of the Unit for submission to the Director of Administration.
Technical/Professional Responsibilities
- Develops and implements an updated computerised/manual Inventory Management Control System for the Ministry’s furniture, equipment and supplies;
- Monitors the Inventory of the Ministry of Health’s Head Office, Blood Bank, National Public Health Laboratory, In-service Education Unit, Kingston School of Nursing, Residences – Flamingo, Manley Meadows, National Chest and Allerdyce;
- Ensures that established schedules for the inspection of equipment and furniture falling under the purview of Head Office are carried out;
- Ensures that there is an adequate provision of furniture, equipment and supplies to enable the MOH to operate effectively;
- Ensures appropriate actions are taken to refurbish or replace furniture and equipment as necessary;
- Ensures that furniture and equipment and other office supplies are securely stored;
- Verifies and certifies payments generated by the Unit;
- Negotiates the terms and conditions of proposed services contracts and submit to the Director of Administration for approval;
- Ensures the preservation and maintenance of a clean and attractive environment conducive to achieving the highest level of efficiency and effectiveness;
- Ensures disbursement of Jamaica’s commitment to International Organisations (Membership Fees)
Human Resource Responsibilities
- Provides leadership to staff supervised through effective goal setting, delegation and communication;
- Manages the welfare and development of staff supervised through the preparation of Performance Evaluation and recommends training and other programmes;
- Provides guidance to staff supervised through coaching, mentoring and support as necessary;
- Monitors the routine operations of the Unit and oversees and/or participates in the review and evaluation of the work of assigned staff;
- Promotes the building of institutional knowledge for the Unit by ensuring that established systems and procedures are documented and disseminated;
- Ensures that staff is provided with adequate and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
- Ensures that staff are aware of and adhere to the policies, procedures and regulations of the Branch and the Ministry;
- Participates in the recruitment and selection of staff and recommends movement when appropriate;
- Recommends vacation leave and approves sick and departmental leave for staff in the Unit and participates in the administration of staff benefits in keeping with established human resource policies;
- Recommends/administers disciplinary action in keeping with established human resource policies
- Conducts monthly unit meetings.
Required Knowledge, Skills & Competencies:
- Excellent written and oral communication skills;
- Good human relations and interpersonal skills;
- Excellent planning and time management skills;
- Strong decision-making, and critical thinking skills;
- Excellent research, analytical, and problem solving skills
- Excellent leadership, networking and relationship-building skills;
- Excellent skills in teamwork and cooperation;
- Strong goal/result orientation;
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- Bachelor’s Degree in Management, Public Administration or a related discipline from a recognized tertiary institution;
- Minimum of four (4) years’ experience in a similar position;
- Any equivalent combination of qualifications and experience.
Applications with résumés are to be submitted no later than Wednesday, April 6, 2022, to:
Director
Senior Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted.