Salary range: $2,478,125 – $3,332,803 per annum
JOB PURPOSE
To support the effective implementation and management of procurement activities to ensure the timely delivery of goods and services to the Procurement Unit and implementing entities being supported.
KEY OUTPUT
In supporting the procurement management functions of the Procurement Unit, the assistant Procurement officer will provide:
- Weekly Activity Schedules on procurement activities
- Monthly report on procurement activities
- Quarterly updated procurement plan
- Monthly updated list of contracts for Consulting and Non Consulting Service
Key responsibility areas
Management/Administrative Responsibilities
- Prepares individual work plan in alignment with operational plan of the Branch
- Attends and participates in staff and planning meetings, workshops and seminars
- Prepares monthly report on procurement activities undertaken
Technical/Professional Responsibilities
- Conduct general procurement activities in the execution of the HIV/AIDS related projects by the Project Coordinating Unit, Regional Health Authorities, line ministries and civil society.
- Monitor in consultation with the Procurement Officer, procurement process to ensure conformity with GOJ and the relevant funding agencies procurement guidelines.
- Assist with the preparation of contracts for the provision of goods, services and works, monitor all contracts and maintain the contract database regularly
- Assist with the preparation of contracts for the provision of goods, services and works, monitor all contracts and maintain the contract database regularly
- Assist with the preparation and updating of the Project Procurement Plans
- Follow up on decisions made by the Procurement Officer and the Senior Medical Officer as directed to ensure implementation and follow through
- Conduct quarterly site visit of SRs and RHAs and provide relevant report on their activities
- Assist with the preparation of monthly report on the status of all ongoing procurement transactions
- Assist with the preparation of advertisements and procurement notices and arrange to have these published both locally and internationally
- Assist with the preparation of RFP, RFQ and issuing of bidding documents
- Maintain a proper information management system for all procurement documents and records
Minimum Required Education and Experience
- First degree in Business Administration, its equivalent or other related field
- Knowledge of Government of Jamaica Procurement procedures
- At least (2) years’ work experience including working with projects funded by international agencies
Applications with résumés are to be submitted no later than Tuesday, July 11, 2023 to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.