Applications are invited from suitably qualified persons to fill the position of Administrator (GMG/AM 2) (Band 4) – vacant, in the Corporate Services Division, Ministry of Health & Wellness, with salary at the rate of $1,711,060 – $2,301,186 per annum.  

Under the general direction of the Principal Director, Corporate Services, the Administrator is responsible for providing administrative support to facilitate the efficient management of activities between the Division/Branches   

KEY RESPONSIBILITY AREAS  

  Administrative Responsibilities    

• Coordinates Divisional/Unit meetings for the Principal Director  
• Co-ordinates activities to facilitate the effective management of services within the Branches  
• Communicates with Heads of Branch/Units, individuals, on behalf of the Principal Director to allow for improvement and further effectiveness in the operations of the Division;  
• Prepares administrative policies and procedures as required for the Principal Director;  
• Coordinates and compiles quarterly and monthly reports on the activities of the Division;   
• Prepares action plans and follows up for completion of tasks   
• Co-ordinates local and overseas travel arrangements for the Principal Director;   
• Assists in the preparation of the budget for the Division;  
• Updates and maintains payment database for the Division  
• Compiles and submits payments report as request by the Principal Director  
• Prepare commitment voucher/purchase orders for the office of the Principal Director  
• Prepares   Administrative Budget for the Office of the Principal Director  as requested    

TECHNICAL/PROFESSIONAL RESPONSIBILITIES  

• Disseminates information for meetings to relevant staff/officers;  
• Takes and produces minutes of meetings and ensures dissemination of same  
• Reads and analyses incoming memoranda, submissions and reports, to determine their significance and plan their distribution;  
• Conducts research, collects and analyses data to prepare reports and documents  for consideration and presentation by the Director;   
• Prepares written   responses to routine enquires as requested by the Director:  
• Prepares and modifies documents including correspondence, reports, drafts, memoranda and emails;  
• Coordinates and facilitates the flow and distribution of information between the Permanent Secretary’s Office and other Division’s/Unit’s within the MOH and Regional Health Authorities;  
• Liaises with Directors and Programme Managers in order to follow-up on matters as well as to get information for various purposes.  
• At least   One  (1) year of experience in a similar administrative support position; or, an equivalent combination of education and experience