(Salary Scale: $3,501,526 per annum)
JOB PURPOSE
Under the general direction of the Principal Finance Officer, the Project Accountant is responsible for managing the accounts of the Ministry of Health projects, whether financed by the Government of Jamaica or multilateral lending agencies.
KEY OUTPUT
- Project Accounts maintained:
- Project cash flow statements prepared;
- Project bank accounts are maintained;
- Project fund reimbursement and payments executed;
- Financial Statements and other reports prepared;
- Responses to audit queries prepared;
- Investment options to PFO, investment placed and accounts maintained.
Key responsibility areas INCLUDES:
Management/Administrative Responsibilities
- Participates in the development of the Operational Plan for the Division;
- Participates in the preparation of annual budgets for projects (local and foreign) being undertaken by the Ministry of Health;
- Participates in the development of the annual Work Plan for the Division;
- Prepares annual individual Work Plan;
- Complies and submits monthly reports to the Ministry of Finance and the Public Service for Capital A and B Projects.
- Prepares and submits monthly/special reports on the management of the Branch to the Principal Finance Officer.
Technical/Professional Responsibilities;
- Ensures that standard accounting procedures consistent with the Financial Administration and Audit Act are adhered to and that the necessary records are maintained to meet the requirements of the Act;
- Participates in the preparation of project proposals for submission to lending agencies;
- Assists the Principal Finance Officer and Director of Project Planning and Implementation to seek project funding source;
- Authorises project payment vouchers, adjusting journal and transactions based on project grant/loan agreement or approved budgets;
- Ensures that funding is available to meet project expenditure and that bills are paid on a timely basis;
- Maintains Project Accounts in an appropriate manner in order to track project costs according to activities and source of fund as required by grant/lending agencies;
- Collaborates with Project Managers in the Regions and Agencies and the Project Planning and Implementation Branch to develop and integrate project performance indicators Ministry wide;
- Prepares Financial Reports by grant/lending Agency by Region and integrate with project milestones and the Ministry’s strategic plan;
- Collaborates with the Director of Project Planning and Implementation and Project Managers, prepares and submits quarterly and yearly cash flows for Capital A and B projects for submission to the Ministry of Finance and the Public Service;
- Prepares financial statements for projects as required in the prescribed formats for presentation to the Auditor General’s Department, the Planning Institute of Jamaica, and the Ministry of Finance and the Public Service;
- Coordinates project audits and the preparation of response to audit queries;
- Assists the Director of Project Planning and Implementations and Project Managers, in the preparation of quarterly and yearly cash flows projections for each project to be submitted to the Ministry of Finance and the Public Service;
- Undertakes analysis of project expenditure against the approved budget and the warrant on a continuous basis and advice the Principal Finance Officer and Project Managers of the negative variances;
- Assists the Director of Project Planning and Implementation in allocating warrants to the various projects on a monthly basis;
- Compiles and submits monthly reports to the Ministry of Finance and the Public Service for Capital A and B Projects;
- Prepares financial statements for all projects operated by the Ministry of Health Head Office and provide such reports to grant/lending agencies, Project Managers, Programme Managers and Director of Project Planning and Implementation;
- Ensures the timely reimbursement claims to grant/lending agencies and the Ministry of Finance and the Public Service as applicable;
- Operates and reconciles all project bank accounts on a monthly basis i.e. Special Accounts, Project Bank Accounts and the Capital A and Capital B Project, NHF and CHASE;
- Maintains the investment portfolio of the Ministry and provides monthly reports to Principal Finance Officer;
- Recommends investment options to the Principal Finance Officer and implement when authorized;
- Attends meetings and conferences as directed by the Principal Finance
PERFORMANCE STANDARDS
- Project Accounts are up-to-date and maintained in accordance with loan agreements;
- Project cash flow statements prepared and submitted within given deadline;
- Project bank accounts are maintained in keeping with the Financial Administration and Audit Act, and the requirements of funding agencies;
- Project fund reimbursement and payments executed;
- Financial Statements and other reports are accurate, comprehensive and prepared on a timely basis;
- Responses to audit queries prepared and submitted in a timely manner;
- Investment options to PFO, investment placed and accounts maintained in accordance with the Financial Administration and Audit Act (FAA ACT);
- Requirements of the Financial Administration and Audit Act and external funding agencies are strictly adhered to.
Minimum Required Education and Experience
- Bachelor’s degree in Accounting or Management Studies with an accounting major from a recognized institution;
- Successful completion of relevant government accounting and computing courses;
- At least three (3) years experience at the professional level;
- Any equivalent combination of education and experience.
Kindly submit a cover letter and resume along with the names, telephone numbers, and email addresses of two (2) references, one of whom must be a former or current supervisor.
Applications with résumés are to be submitted no later than Friday, December 13, 2024, to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard
Kingston 5
Email: jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted.