Salary Scale: $5,597,715 – $7,528,305 p.a.
JOB PURPOSE
Reporting to the Chief Internal Auditor, the Audit Supervisor is responsible for planning, coordinating and directing assigned audit teams to conduct independent appraisals and advisory services on ICT systems and its infrastructure, internal controls, risk management and governance processes for the Ministry of Health and Wellness, Departments, Regional Health Authorities, Agencies and Councils. The incumbent will aim to determine compliance with legislation, policies, objectives and regulations, and assess the efficiency, economy, and operational effectiveness and identify any possible weaknesses in the established systems and recommend solutions or corrective measures where applicable.
KEY OUTPUT
- Audit policies, procedures and standards appraised;
- Operational, compliance and ICT performance audits conducted;
- ICT Risk assessment analysis conducted.
- ICT Audit systems documented;
- ICT Audit procedures and programmes developed;
- Working papers reviewed;
- Technical Advice provided;
- Audit reports prepared and reviewed;
- Staff Performance Appraisal conducted;
- Audits and time budgets reviewed.
KEY RESPONSIBILITY AREAS INCLUDES:
- Management/Administrative
- Participates in the development of the Unit’s budget;
- Participates in the development of the Unit’s Strategic and Operational Plan;
- Participates and attends meetings on behalf of the Ministry
- Reviews files maintained for staff, purchase and budget;
- Maintains current and permanent files;
- Prepares Individual Work Plan (PMAS) in alignment with the Operational Plan of the Unit and submit it to the Chief Internal Auditor for discussion and review.
Technical /Professional
- Identifies areas within the Ministry, Departments and Agencies (MDA) to be audited during the year;
- Assists the Chief Internal Audit (CIA) in the development of the ICT risk-based audit plan;
- Prepares audit procedures and sets performance targets;
- Develops Risk matrix and Audit programme as it relates to each audit assignment;
- Leads and manages assigned team within the Internal Audit Unit in the achievement of the stated objectives;
- Reviews the computing environment and computer applications within the Ministry and evaluate the efficiency and effectiveness of the ICT infrastructure and systems and recommends or suggest measures to enhance and address weaknesses to improve productivity and safeguard the Ministry’s assets.
- Conducts IT audit to assess the effectiveness of audit policies, procedures and standards;
- Evaluate the organization’s ability to protect its information assets and formulate recommendations, which are practical and cost-effective.
- Analyze data obtained for evidence of deficiencies in control, duplication of effort, extravagance, fraud or lack of compliance with laws, government regulations, management policies or procedures;
- Applies internal control concepts in a wide variety of information technology processes and appropriately assesses the exposure resulting from ineffective or missing control practices.
- Documents consistently, relevant facts and information, which supports the work performed and conclusions drawn so other reviewers can follow the auditors’ logic and methodology.
- Provides technical advice regarding the financial, operational and compliance risks which impact information design, modification and processing activities.
- Keeps abreast of Audit best practices and trends by continuously participating in workshops, seminars and other professional certification programs;
- Liaises with external Departments/Agencies being audited to ensure compliance with audit procedure,
- clarify (where necessary) any problem arising and conduct on the job training.
- Ensures that the Chief Internal Auditor (CIA) is appraised of deficiencies in the effectiveness of Internal Control Systems within the Ministry, its Departments and Agencies;
- Prepares and submits timely and accurate report on deviations or departure from the approved system of controls and recommends changes for a more effective and efficient system on a quarterly basis;
- Reviews working papers/reports of direct reports and manage the preparation and submission of final reports on findings, recommmendations, and or other relevant comments;
- Participates in the preparation of the quarterly reports;
- Prepare monthly reports on team activities;
- Conducts operational, compliance, financial and performance audits and assess the control environment;
- Documents systems and prepare audit procedures and programmes to effectively conduct an audit;
- Make recommendations on the systems and procedures being reviewed, reports on the findings and recommendations and monitors management’s response and implementation;
Human Resource Responsibilities
- Ensures the development and welfare needs of staff supervised are identified and addressed;
- Monitors and evaluates the performance of staff supervised and recommends corrective actions where necessary;
- Provides leadership and guidance to staff supervised through effective planning, delegation, communication, training, mentoring and coaching;
- Identifies training/development needs of employees and makes recommendations as required;
- Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Unit’s goals;
- Fosters an atmosphere of trust, high ethical and confidential standards;
- Ensures that staff is aware of and adheres to the policies, procedures and regulations which guide the operations of the Ministry/Division;
- Recommends leave for staff supervised in keeping with established Human Resource policies and procedures;
- Participates in the recruitment of staff for the Division, and recommends promotion;
- Recommends disciplinary action in keeping with the established Human Resource policies and procedures;
- Conducts quarterly and annual performance appraisal reviews for direct reports in alignment with established standards and agreed timeframe.
- Conducts monthly and other ad hoc meetings with staff.
Other Responsibilities
- Performs other related duties that may from time to time be assigned by the Chief Internal Auditor and requested by the Permanent Secretary.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- First Degree preferably in Accounts, Finance, Business Administration, Management or Economics
- ACCA Level 2 or equivalent and over five (5) years experience including three (3) years auditing experience/specialized area in the public or private sector at a supervisory level;
- Possesses or pursuing CISA certification;
- Successful completion of the relevant government auditing courses and Professional audit training would be an asset;
Applications with résumés are to be submitted no later than Tuesday, April 11, 2023 to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.