Salary range: $2,190,302 per annum
JOB PURPOSE
Under the general direction of the Director, Human Resource Management, the Assistant Human Resource Officer is required to undertake duties relating to the processing of leave and pension benefits for employees within the Ministry and the Regional Health Authorities in accordance with the Pensions and Labour Relations Act, Staff Order and Public Service Regulations.
KEY OUTPUT
- Individual Work Plan prepared;
- Retirement Schedule developed and submitted;
- Pension documents completed, reviewed and submitted;
- Leave computed;
- PEPAS platform updated;
- Leave and Service Records updated and maintained;
- Circulars, information leaflets/brochures disseminated;
- Queries addressed;
Key responsibility areas
- Prepares and updates Period of Service Records;
- Advises employees in writing as to their date of retirement and requests supporting documents (original birth certificate, marriage certificate, deed poll, change of name etc as is applicable) at least one year prior to the pre-retirement date;
- Verifies the authenticity of Birth Certificates, statutory declaration of age and other pension documents submitted;
- Maintains a record of employees who will proceed on pre-retirement leave;
- Ensures that leave regulations are properly applied and pension laws adhered to when processing benefits;
- Computes vacation, recreational, maternity, no-pay and special sick leave;
- Assists in reviewing documents received from Regions and officers with regard to Medical Board and Early Retirement from the Public Service and submits to the Office of the Services Commissions for approval;
- Prepares and submits schedules for employees who attain the age of retirement to the HRAC and Office of the Services Commissions;
- Processes documents for officers/staff proceeding on pre-retirement leave or resignation for submission to the Human Resource Committee;
- Informs individuals of approval from the Office of the Services Commissions or the Human Resource Committee of their retirement
- Processes pension documents and submit to the Ministry of Finance and the Public Services for verification and review;
- Prepares and submits Pension Particulars for deferred pensioners to the Ministry of Finance and the Public Service for processing;
- Liaises with Ministry of Finance and the Public Service, Office of the Services Commissions as well as other Government Department and Agencies in order to access necessary information for clarification;
- Prepares Citation for Long Service Awards
- Reviews/amends pension documents received from the Regional Health Authorities;
- Assists in examining and ensuring that pension-related documents, pension particulars and service records are properly processed and procedures followed for submissions to the Ministry of Finance and the Public Service for the computation of employee retiring benefits;
- Prepares Batch 3, registers prospective Pensioners, scan and upload pension documents on the PEPAS System;
- Updates PEPAS System monthly;
- Respond to queries from retirees in relation to their pension benefits.
Minimum Required Education and Experience
- Associate Degree in Human Resource Management or a related field;
- A minimum of three (3) years related experience; and
- Training in Records, Leave and Pension Administration;
OR
- Diploma in Human Resource Management or a related field;
- Training in Records, Leave and Pension Administration;
Applications with résumés are to be submitted no later than Thursday, August 8, 2024 to:
to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard
Kingston 5
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.