| Name of the Division | Technical Services |
| Name of the Branch/Unit | Health Promotion & Protection Branch / HIV/STI/TB Unit |
- BACKGROUND
The Ministry of Health and Wellness (MOHW) is the preeminent government organization whose mandate is “To ensure the provision of quality health services and to promote healthy lifestyles and environmental practices”. The MOHW manages health sector donor-funded projects channelled through the GOJ which includes the funds that support the National HIV Response Programme referred to as the Principal Recipient (PR) under the HIV response contracts implementing stakeholders under the GF grant (Implementation Agreement) UNICEF, UCSF and CTECH.
The National HIV/STI/TB Programme since its inception in 1988 has been mandated to assist the Government in the fight against the HIV/AIDS epidemic. A National Strategic Plan for HIV (NSP) for the period was developed to help curb the spread of the epidemic through increased awareness, targeted interventions, preventative Programmes, and by placing an emphasis on a multi-sectoral approach to slowing the spread of HIV/AIDS. The current NSP for up to 2030 is under development but the strategies of the 2014 – 2019 plan are generally still relevant.
The HIV/STI/TB Unit is responsible for the National HIV Response and is the MOHW arm entrusted with the management, coordination and monitoring of HIV donor-funded Programmes. The HIV/STI/TB Unit referred to as the Project Coordinating Unit (PCU) supports the MOHW in its capacity as Principal Recipient (PR) of the Global Fund grant resources, responsible for providing technical support and guidance in Treatment, Care and Support, Grant Management, Prevention Financial Management; EEHR, Procurement and Supply Management, M&E and Administration. The PCU is also responsible for providing technical support for Treatment Care and Support activities for UCSF and CTECH. The Unit procures and coordinates the supply and distribution of health products and non-health products which includes antiretroviral drugs and test kits for the response and submits reports/updates to the MOFPS, JCCM, GF, UCSF, CTECH and Planning Institute of Jamaica (PIOJ). The MOHW-HIV/STI/TB Unit seeks to engage the services of a Project Liaison Consultant to support the implementation of the donor funded projects.
- OBJECTIVE OF THE CONSULTANCY
Provide support to ensure compliance with the internal control mechanisms established for the National HIV/STI/TB Response and ensure that improvement plans for all entities are developed and implemented accordingly.
- SCOPE OF WORK
The Project Liaison Consultant will perform a wide range of duties, which include but are not limited to the following:
- Convene meetings with the Ministry of Health & Wellness (MOHW) and donors to determine programmatic priorities and move forward documents needing urgent attention.
- Coordinate the flow of documentation within MOHW systems to identify efficiencies and propose SOPs to MOHW and donors to improve efficiencies.
- Identify documents needing approval and interface with responsible persons to ensure prompt responses.
- Track documents through the approval process and work with stakeholders to find solutions to bottlenecks.
- Develop systems for tracking documents, including a physical and electronic logbook and follow-up on outstanding issues.
- Conduct site visits on an interim basis and provide feedback to the MOHW on issues needing follow up, especially those preventing sites from submitting documentation on-time.
- Liaise with the Finance Officers within the HIV/STI/TB Unit (HSTU) to ensure that financial reports are submitted and cleared on a timely basis.
- Share information between Donors and MOHW on the progress of critical documentation related to budgets, programmatic decisions, and policies.
- Provide updates to donors and MOHW on issues in progress; completed tasks and upcoming matters;
- Submit to donors and/or MOHW requests for assistance in solving bottlenecks within respective agencies.
- Attend coordination meetings as requested
- Assist MOHW and donors in the drafting of correspondence and routing documents;
- Review documents for completeness and make recommendations for corrections;
- Assist donors and MOHW with the coordination of quarterly meetings and stakeholder consultations;
- Support timely submission to donors data and documentation that is required for the annual and semi-annual reporting
- CONDITIONS OF CONTRACT
Conditions of Contract
| SELECTION METHOD | Quality Based Selection |
| PERIOD OF CONTRACT | 1 Year |
| PAYMENT METHOD | The Consultant selected will be paid on a monthly basis upon the submission of the agreed deliverables outlined in the workplan. |
| FUNDING | Funding will be provided by the Government of Jamaica |
| REPORTING ARRANGMENTS | The Consultant will report to the Senior Medical Officer, HSTU or his/her designate and provide the following for approval:
· Monthly Reports · Half Yearly Workplans · Any other reports deemed necessary |
| SUPPORT | The MOHW will provide access to office space and the relevant office equipment as the need arise for the execution of the relevant deliverables. |
| INTELLECTUAL PROPERTY | All documents produced during the delivery of this Consultancy is the property of the Ministry of Health and Wellness and requests to use same must be made in writing to the Permanent Secretary. |
| TRANSFER OF KNOWLEDGE | N/A |
| TRAVEL | Travel as required under this assignment is authorized and should be included in the final price. |
- DELIVERABLES
| DELIVERABLE | DESCRIPTION | COMPLETION TIME |
| Work Plans | The Work plan is the operational document for the consultancy and is used to determine the required inputs for the development and delivery of the output of the consultancy.
As such the Work plan must detail: o Major task – outlining the area of focus for the consultancy o Key Activities – specific activities to be undertaken o Performance standards – Time line for the achievement of tasks associated with the consultant deliverables o Critical Resources – Resources required to effectively carry out all deliverables |
Half Yearly |
| Monthly Report | The Consultant will be required to submit Monthly Progress Reports summarizing: – the progress made during the period (planned vs. – actual targets, etc.) – the proposed activities for the ensuing month, – risks, challenges, gaps, and recommendations for addressing them – adjustments to be made to project plans as required | Monthly |
| Annual and Special Reports | To be determined based on work plan activities |
- SELECTION CRITERIA
| Criteria | Requirement | Weight |
| Qualification | A Bachelor Degree in Business Administration, Administrative Management, Management Studies, Social Sciences or Humanities from a recognized University.
|
60% |
| Experience | Two (2) years relevant working experience in General Administration and or Project Administration
|
40% |
Consultant must earn a minimum of 70% to be considered for the consultancy.
Evidence of experience must be demonstrated on the CV, and proof of qualification must be submitted along with the CV.