Salary: $3,501,525per annum
JOB PURPOSE
Reporting to the Director, Inventory/Asset & Office Services, the Stores Manager, is responsible for maintaining an efficient and effective functioning inventory system for all assets and goods procured and gifts received, whilst ensuring that they are properly distributed, stored and maintained.
KEY OUTPUT
- Stores Policy reviewed;
- Stores monitored;
- Records maintained;
- Up-to-date inventory system developed and maintained;
- Annual stock-taking conducted;
- Storage keys monitored and managed;
- Reports prepared;
- Board of Survey for unserviceable items submitted;
- Individual Work Plan developed;
- Staff appraisal conducted;
- Technical advice provided.
Key responsibility areas
Management/ Administrative Responsibilities
- Reviews and monitors established policies of the MOH&W in respect of store management to ensure guidelines and procedures are followed;
- Contributes to the development of the operational plan and budget for the Branch/Unit;
- Ensures that Supplies Management procedures are adhered to in accordance with Government’s regulations;
- Manages, controls and monitors the safety and use of store keys;
- Prepares reports on discrepancies and submits to the Director, Inventory/Asset Management & Office Services;
- Prepares monthly and quarterly reports on the operation of stores for submission to the Director, Inventory/Asset Management & Office Services;
- Identifies weaknesses in the existing operations and recommends improvement where necessary;
- Participates and convenes meetings with relevant personnel;
- Develops Work Plan for the Unit;
- Prepares individual workplan in alignment with operational plan for Branch;
Technical/Professional Responsibilities
- Manages and monitors to ensure maintenance of an adequate level of supplies;
- Ensures proper maintenance of records and files;
- Plans, organizes and directs the layout of supplies to facilitate the easy flow of receiving, documenting and retrieval;
- Ensures that adequate supplies are on hand and requisitions are processed and recorded;
- Ensures that orders are placed on time and filled as it relates to supplies ordered;
- Ensures all stock received are thoroughly checked and properly recorded;
- Ensures safety and security measures are in place to protect the store and stock;
- Implements an effective computerized Inventory Management System which will provide accurate and up-to-date inventory, minimum stock levels and reorder points;
- Maintains an effective filing system to facilitate storage and retrieval of correspondence/documents;
- Monitors order and re-order levels in the various divisions to minimize incidents of extravagance and waste, ensuring that only needed goods are acquired at the time they are requested;
- Ensures that scheduled/regular audits are conducted to verify on-hand balances in the store;
Human Resource Responsibilities
- Ensures the development and welfare needs of staff supervised are identified and addressed;
- Monitors and evaluates the performance of staff supervised and recommends corrective actions where necessary;
- Provides leadership and guidance to staff supervised through effective planning, delegation, communication, training, mentoring and coaching;
- Identifies training/development needs of staff supervised and makes recommendations as required;
- Establishes and maintains a system that fosters a culture of team work, employee empowerment and commitment to the Branch and Unit goals;
- Fosters an atmosphere of trust, high ethical and confidential standard;
- Ensures that staff supervised is aware of and adheres to the policies, procedures and regulations which guides the operations of the Division and the Branch;
- Recommend leave for staff supervised in keeping with established Human Resource policies and procedures;
- Participates in the recruitment of staff for the unit, recommends transfers and promotion;
- Recommends disciplinary action in keeping with the established Human Resource policies and procedures;
- Conducts monthly and other ad hoc meetings with staff supervised.
Minimum Required Education and Experience
- First Degree in Management Studies/Business Administration or any other related discipline from a recognized tertiary institution;
- Training in Supplies/Inventory Management;
- Training in Records Management
- Minimum of two (2) years working experience
Applications with résumés are to be submitted no later than Monday, May 27, 2024 to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.