(Salary: $1,984,305.00 per annum)
JOB PURPOSE
Under the direction of the Senior Medical Officer, HIV/STI/TB Unit, the incumbent is responsible to provide logistic and administrative support to the National HIV/STI/TB Programme. The officer will be required to operate the assigned vehicle, and perform day-o-day activities and routine operations in compliance with the Programme’s procedure.
KEY OUTPUT
- Successful delivery of materials, personnel, and documents both internally and externally
- Daily administrative activities completed as agreed
- Quarterly servicing of water dispensers completed
- Vehicle daily assignment log books completed
- Daily vehicle inspection check form completed
- Assigned vehicle maintained, cleaned and sanitized
Key responsibility areas INCLUDES:
- Drive and operate the HSTU assigned motor vehicle as per operations manuals and GOJ Comprehensive Motor Vehicle Policy.
- Complete and maintain paper and electronic file of daily assignment log book
- Monitors and maintains the Administration log books
- Makes copies of correspondences as required
- Executes daily administrative functions as assigned
- Follows up on correspondences and assignments issued by the supervisor
- Maintains adequate stock of meeting supplies to ensure the efficient operation of activities
- Perform routine preventative maintenance checks and minor repairs to the HSTU assigned motor vehicle and complete the requisite forms
- Perform other corrective maintenance procedures as directed by the HSTU/Transport Unit
- Monitors the vehicle maintenance services schedule and notify the HSTU/Transport Unit to ensure that the motor vehicle receives timely servicing
- Monitors the fuel consumption charges of the assigned vehicle and submit same to the HSTU on a monthly basis
- Report and document all accidents and vehicle malfunctions to ensure timely execution of corrective actions as per GOJ Accident Procedure
- Observes defensive driving techniques and principles at all times
- Ensures that the assigned gas cards are utilized in strict accordance with stipulated procedures
- Prepares monthly, quarterly and interim reports as required
- Any other related duties assigned.
- Perform other job related functions so assigned or as necessary to maintain the performance standards of the HSTU-MOHW.
PERFORMANCE STANDARDS
- Goods and correspondence received/delivered on time and vehicle returned to base
- Log books/forms completed on-time and accurately
- Vehicle defects and accidents reported on time
- High compliance with vehicle operations and maintenance procedures
- Administration activities completed with a high level of accuracy
- Adequate stock of meeting supplies maintained
- Work carried out is of a high standard and organizational principles are adhered to
- Confidentiality is maintained in the execution of duties.
Minimum Required Education and Experience
- Diploma in Business administration, Administration Management, Supplies Management, Management Studies, General Studies, Social sciences or equivalent
- Open General Drivers License (Jamaica) and at least three (3) years driving experience
- At least three (3) years’ working experience at a reputable company in the capacity related to vehicle and equipment maintenance and administration.
Additional information on this position and others can be obtained via the Ministry’s website: (moh.gov.jm)
Applications with résumés are to be submitted no later than Friday, March 15, 2024, to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted.