JOB PURPOSE
The overall objective of this assignment is to provide administrative support to the project Management Office – Medical Waste Treatment to facilitate the implementation and monitoring of the activities under the project.
KEY RESPONSIBILITY AREAS INCLUDES:
- Provide logistics and administrative support to the Project Management Office;
- Assist the Project Manager – Medical Waste Treatment in tracking project deliverables and follow-up on respective submissions;
- Liaise with stakeholders and follow-up on various projects activities to ensure timely completion of recommended actions and deliverables;
- Assist with desktop research and preparation of application document for funding and regulatory approvals;
- Provide administrative support in regards to the preparation of project plans, documents, budgets and reports as directed.
- Assist with procurement activities in accordance with GOJ Procurement Guidelines and control procurement activities to include but not limited to:
- Follow-up with suppliers to ensure delivery of goods and service within established timeframes;
- Monitor completion status of procurement activities and prepare status reports;
- Prepare procurement documents for payments;
- Follow-up with the Accounts Department to ensure timely preparation of payments to suppliers;
- Provide frequent feedback and updates to the Project Manager on the implementation status of planned activities, decisions and/ or recommended actions;
- Prepare correspondence to various stakeholders as instructed;
- Support preparation for the Project meetings;
- Record all project meetings and prepare meetings and prepare minutes as required, circulate minutes and action sheets, and follow-up with stakeholders to ensure timely completion/ implementation of meeting outcomes;
- Maintain and update project files (hard and electronic);
- Monitor and maintain adequate inventory of stationery, office supplies & equipment;
- Maintain a calendar of events/ appointments and communicate deadlines to the Project Manager and other relevant stakeholders;
- Organize and execute tasks related to the hosting of training workshops, conferences, seminar, site visits or public relation activities under the project;
- Maintain a record of timesheets for all consultants on the project, if required;
- Provide support for project close-out, audits as well as monitoring and evaluation exercises; Perform any other duty as may be assigned by the Project Manager
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- Bachelor’s degree in Business Administration, Human Resource Management or related field;
- At least five (5) years’ experience in General Administration;
- Minimum of two (2) years’ experience working in a project environment preferably in the public sector in Jamaica. Knowledge of both theoretical and practical aspects of project management;
- Training in and/or understanding of GOJ procurement policies, procedures and guideline is essential; and
- Familiarity with Jamaica’s public health system and medical waste management would be considered an asset.
Applications with résumés are to be submitted no later than Tuesday, January 24, 2023 to:
Director
Human Resource Management & Development
Ministry of Health & Wellness
Kingston 10 jobs@moh.gov.jm
The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.