JOB PURPOSE
Reporting to the Director Management Accounts, the Senior Management Accountant assists in the preparation and collation of the Ministry’s budget in accordance with the approved Corporate Plan and the guidelines prescribed by the Ministry of Finance and the Public Service (MOFP). The incumbent also monitors the implementation of the budget.
KEY OUTPUT
- Draft Estimates of Expenditure prepared;
- Expenditure controlled within budgetary provision;
- Cash Flows reviewed;
- Supplementary Provision prepared;
- Monthly/Quarterly review of expenditure prepared;
- Ministry’s performance monitored;
- Advice and assistance provided;
Key responsibility areas INCLUDES:
- Management/Administrative Responsibilities
- Participates in the development and preparation of the Strategic, Operational Plans for the Division;
- Provides guidance where necessary to divisions/agencies in the preparation of the budget and the proper usage of the budget template;
- Provides advice/guidance to project/programme/managers in preparation of cash flow requests to ensure that it accurately reflects level and timing of cash needs;
- Represents the Director, Management Accounts at meetings and other functions as directed;
- Attends budget meetings with portfolio ministry, Ministry of Finance & Public Service and other officials;
- Attends Parliament for the presentation of the annual budget and supplementary estimates;
- Assists with the preparation of budget briefs for the Honourable Minister, Permanent Secretary, Principal Financial Officer (PFO) and the Ministry of Finance and the Public Service as requested for the Ministry’s appearance before the Standing Finance Committee of Parliament.
- Prepares monthly management reports on activities undertaken.
- Technical/Professional Responsibilities;
- Prepares master draft of the annual and supplementary budgets for the Ministry of Health;
- Reviews annual budget prepared by respective stakeholders (Regional Directors, Chief Executive Officer UHWI and Programme Managers in Central Administration), to ensure conformity with the Ministry of Finance and the Public Service (MOFP) guidelines and budget requirements for their respective programmes and activities;
- Analyses budget requests from Divisions, Agencies in respect to programmes, ensuring they are supported by approved implementation plans, where applicable;
- Submits the consolidated draft budget estimates to the Director, Management Accounts;
- Makes adjustments to the budget after review by the Ministry of Finance and the Public Service and Senior Managers of the MOH;
- Advises stakeholders of their approved budget, when received from MOFP;
- Ensures the timely distribution of Estimates of Expenditure to Regional Directors, Chief Executive Officer UHWI and all other Programme Managers within the Ministry of Health;
- Human Resource Responsibilities
- Manages the welfare and development of staff supervised through the Performance Appraisal System;
- Provides effective leadership to staff supervised through objective setting, delegating and communicating;
- Identifies training/development needs of staff supervised and makes recommendations as required;
- Provides guidance to staff supervised through coaching, mentoring and training, providing assistance and support as needed;
- Foster teamwork, a harmonious working environment and promotes collaborative working across the Branch;
- Promotes the building of institutional knowledge for the Branch by ensuring that established systems and procedures are documented and disseminated;
- Ensures that staff supervised is aware of and adheres to the policies, procedures and regulations which guides the operations of the Ministry, Division and the Branch;
- Ensures that staff is provided with adequate and appropriate physical resources to undertake duties efficiently and effectively;
- Recommend vacation leave and approves departmental and sick leave for staff supervised in keeping with established Human Resource policies;
- Recommends disciplinary action in keeping with the established Human Resource policies and procedures;
- Conducts monthly and other ad hoc staff meetings.
- Other Responsibilities:
- Performs other related duties that may from time to time be assigned by the Director, Management Accounts.
PERFORMANCE STANDARDS
- Draft Estimates of Expenditure prepared in line with the Ministry’s Corporate Plan and guidelines prescribed by the Ministry of Finance and the Public Service;
- Expenditure controlled within budgetary provision has been applied so as to achieve high standards of performance and value for money;
- Cash Flows reviewed within agreed time frame;
- Supplementary Provision prepared in keeping with established guidelines;
- Monthly/Quarterly review of expenditure prepared are accurate and sound;
- Ministry’s performance monitored to ensure that expenditure is within the Voted Provision and has been applied so as to achieve the desired outcomes and value for money;
- Sound and prudent advice/recommendations provided in keeping with established guidelines and regulations;
- Good coordination and effective working relations exist with other Divisions/Units and external associates;
- Confidentially, integrity and professionalism are displayed in the execution of duties and personal conduct.
Minimum Required Education and Experience
- A Bachelor’s degree in Accounting or Management Studies with an Accounting major from a recognised institution; OR
- Association of Chartered Certified Accounts (ACCA) Level 2;
- Plus, successful completion of the relevant government accounting and computing courses and at least three (4) years’ experience at the professional level; OR
- Certificate in Government Accounting, other relevant Financial Management courses and eight (8) years’ experience; OR
- Satisfaction of the Proficiency criteria;
- Any equivalent combination of education and experience.
Additional information on this position and others can be obtained via the Ministry’s website: (moh.gov.jm)
Applications with résumés are to be submitted no later than Tuesday May 31, 2022 to:
Director
Human Resource Management & Development
Ministry of Health & Wellness
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.