Salary Range: $2,104,355 –$2,501,416 per annum
Travelling Allowance (Full Upkeep): $894,924 per annum (with motor vehicle)
$362,472 per annum (without motor vehicle)
JOB PURPOSE
Under the general supervision of the Director, Administration, the Director, Security and Transport is responsible for ensuring a secure environment for the Ministry’s staff, visitors and physical assets and also for an effective and efficient transport system.
KEY RESPONSIBILITY AREAS
Management/Administrative Responsibilities
- Participates in the development of the Division’s Operational and Corporate Plans
- Leads in the development of the Operational Plan for the Branch
- Develops in collaboration with those supervised work plan for the Branch
- Prepares individual work plan
- Oversees the preparation and management of the annual budget for the security operations of the Ministry
- Oversees the preparation and management of the budget for the procurement and maintenance of motor vehicles for the Ministry of Health
- Visits Regional Health Authorities to assist in the setting up of Security Committees
- Ensures that all members of staff in the Branch have written job descriptions
- Prepares monthly management report on activities undertaken
Technical/Professional Responsibilities
- Advises on security policy for the Ministry of Health and Regional Health Authorities;
- Leads in the development of a Security Policy for the Ministry and Regional Health Authorities;
- Develops and monitors island wide security systems and procedures to protect life and property;
- Develops strategies in collaboration with security forces in order to prevent the Ministries facilities from being exposed to unnecessary risks;
- Reviews security related documents, such as incident reports, proposals and tactical strategies;
- Recommends the adoption of appropriate security communication and surveillance equipment and systems;
- Keeps senior management informed about national security issues as well as security issues in violence prone communities where Ministry personnel must operate;
- Develops communication programmes designed to sensitize employees on physical, personal and document safety and security matters;
- Advise the Ministry’s staff of changes to existing security arrangements and implementation of new systems;
- Ensures the implementation and compliance with an effective identification system for Ministry personnel as well as visitors to the offices;
- Secures reinforcements and mobilize trained personnel to deal with emergencies;
- Advises on and monitor all security contracts to ensure a high level of efficiency;
- Evaluate performance of security firms to ensure that security officers adhere to the Ministry’s security regulations;
- Authorizes investigation of thefts, break-ins and fires, compile report for submission to the appropriate authorizes (Jamaica Constabulary Force, Jamaica Fire Brigade etc) and follow-up for results;
- Liaises with Jamaica Fire Brigade in conducting sessions on fire prevention and fire drills with Ministry personnel to minimize loss/damage in the event of fire;
- Develops systems to enhance discipline of Security officers to enable them to provide quick response in case of emergencies;
- Conducts security audit of facilities;
- Make random checks on weekends and during silent hours to ensure vigilance and alertness of Security Officers;
- Conducts security training;
- Leads in the development of policies for the acquisition, operation and maintenance of the transport services of the Ministry and Regional Health Authorities;
- Establishes protocols for the dispatch, use, safety and maintenance of Ministry of Health vehicles and ensure compliance;
- Develops an effective inventory system for all the Ministry of Health’s vehicles;
- Reviews documents recommending unserviceable motor vehicles to the Board of Survey;
- Establishes business contacts with Insurance Companies with a view to securing the best deal on motor vehicle insurance for the Ministry;
- Establishes mechanisms for investigating accidents involving government vehicles by maintaining close liaison with Ministry of Finance and the Auditor General’s Department;
- Leads in the development of a maintenance programme for all vehicles;
- Collaborates with the Manager, Transport in selecting the most efficient garages to undertake repairs to Ministry vehicles and ensure payment for such services by approving claims;
- Reviews quarterly reports on the operating efficiency of each vehicle in the Ministry of Health. The report should cover evaluations of operating cost, utilization, control of servicing and preventive maintenance;
- Ensures that vehicle operators are trained in preventative maintenance techniques;
Human Resource Responsibilities
- Provides leadership to staff supervised through effective goal setting, delegation and communication;
- Manages the welfare and development of staff supervised through the preparation of Performance Evaluation and recommends training and other programmes;
- Provides guidance to staff supervised through coaching, mentoring and support as necessary;
- Monitors the operations of the Branch and oversees and/or participates in the review and evaluation of the work of assigned staff;
- Promotes the building of institutional knowledge for the Branch by ensuring that established systems and procedures are documented and disseminated;
- Ensures that staff adheres to the policies and procedures of the Branch;
- Participates in the recruitment and selection of staff and recommends movement when appropriate;
- Recommends vacation leave and approves sick and departmental leave for staff in the Branch and participates in the administration of staff benefits in keeping with established human resource policies;
- Recommends/administers disciplinary action in keeping with established Human resource policies;
- Ensures that staff is provided with adequate and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
- Conducts monthly and ad hoc staff meetings.
REQUIRED COMPETENCIES
Core Competencies
- Ability to work at the strategic and operational level;
- Ability to communicate effectively orally and in writing;
- Good interpersonal skills and people management;
- Strong decision-making and critical thinking skills;
- Strong negotiation and dispute resolution skills;
- Excellent leadership, networking and relationship-building skills;
- Excellent analytical and problem solving skills;
- Good planning, organizing and time management skills;
- Ability to exercise sound judgment and conviction of purpose in unfavourable/unpopular situations;
- Ability to motivate, persuade and influence others;
- Ability to prioritise among conflicting demands;
- Good customer relations skills.
- Excellent skills in teamwork and cooperation;
- Ability to work harmoniously with a diverse group of people at various levels externally and internally;
- Ability to exercise tact and diplomacy in dealing sensitive and confidential employee situations;
- Strong goal/result orientation;
- Keen listener;
- Managing external relationships
- Excellent integrity/ethics exercised in the performance of duties.
- Maintains a high level of productivity and self-direction;
Technical Competencies
- Knowledge of Government’s Policies and Procedures;
- Knowledge of Ministry’s Policies and Procedures;
- In-depth knowledge of security systems;
- Working knowledge of the Private Security Industry and the Private Security Regulation Authority;
- Knowledge of the Fleet Management/maintenance;
- In-depth knowledge of the Road Traffic Act and Road Traffic Regulations;
- Knowledge of the Jamaica Constabulary Force Act;
- Thorough understanding of security issues.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- Bachelor’s Degree in Management, Public Administration or Equivalent;
- Training in Transport Management;
- The incumbent must have had training or exposure in Military/Police at the Officer’s level;
- A minimum of six (6) years experience in developing and implementing effective security systems and procedures;
- Any equivalent combination of education and experience
SPECIAL CONDITION ASSOCIATED WITH JOB
- Irregular working hours due to unpredictable situations / emergencies
- Working on weekend when required;
- Holder of a Valid General driver’s license.
Applications with résumés are to be submitted no later than Friday, May 6, 2022, to:
Director
Senior Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted.