Salary scale: $2,551,250 –$3,032,634 per annum and any allowances attached to the post.
Job Purpose:
Under the general supervision of the Senior Director, Human Resource Management and Development, the incumbent is responsible for developing and recommending effective organizational development, and change management solutions for adoption and implementation in the Ministry; with a view to improve the efficiency and effectiveness of its operations in keeping with the strategic direction of the Ministry.
Key Responsibility Areas:
Management/Administrative Responsibilities:
- Participates in the development of the operational plan and budget for the Branch, monitors the implementation of the Units Work Plan and Organizational Development Plans;
- Reviews and recommends amendments to Organisational Development policies and strategies based on the impact of implementation and ensures their alignment with the ministry’s strategic objectives and best practices;
- Implements appropriate communication mechanisms for the dissemination of policy to all relevant stakeholders;
Technical /Professional:
- Develops and implements a comprehensive OD Strategy Framework and annual OD Plan to guide the organizational development programmes and projects of the Ministry;
- Examines the Ministry’s Corporate and Operational Plans directives and relevant reports to inform the development of the organizational development framework;
- Examines relevant statutes, regulations, acts etc. to determine legislative framework for functional responsibility;
- Examines internal and external audit reports and identifies issues to inform the annual OD Strategy and Plan;
- Consults with the Senior Management team and derives strategic objectives and priorities to inform the annual OD strategy ;
- Documents and follows up on areas in need of strengthening in terms of structure, systems and processes to inform the OD planning process;
- Develops and recommends appropriate organizational development programmes and solutions with a view to improving the efficiency and effectiveness of the Ministry’s operations;
- Employs innovations in the design and implementation of organizational development solutions constraints viz-a- vis changing organizational priorities;
- Studies, proposes and implements systems procedures to develop greater efficiency and productivity;
- Facilitates the Ministry in the review of or staffing structures, role clarity;
- Conducts organizational reviews, systems and procedures studies and makes recommendations;
- Documents organizational changes and conducts analysis;
- Examines the operations and workflow of selected divisions/branches/units to determine systematic weaknesses e.g. duplication/overlaps, waste as well as activities that do not add value to the process by;
- Conducting interviews with staff
- Observing the activities of staff in the working environment
- Administering questionnaires
- Reviewing previous reports/documents existing job descriptions and charts
- Preparing flow chart of current operations
- Collects job related data through interviews, questionnaires, observations and examines records to validate findings;
- Ensures that the business processes, contribute to maximum efficiency and effectiveness, develops mechanism to identify need for change within a process, defines the scope, issues, problems, opportunities and processes, gains commitment in principle to pursue the solution;
- Periodically reviews and analyses the Ministry’s structure and manpower needs and makes recommendations to management for adjustment to the Ministry’s structure and manpower where necessary;
- Develops/reviews standard operating policies and procedures;
- Prepares and issues final report of findings and recommendations;
- Researches and provides information to the Director, Human Resource Management & Development and other stakeholders as requested;
- Incorporates industry practices and research findings;
- Researches, designs and develops proactive policy initiatives and procedures;
- Conducts general/specific and ad-hoc research to inform OD/change management issues;
- Develops and implements a change management plan in collaboration with the Director, Performance Management that will deliver the outputs of the Ministry and identify and assess the impact of and resistance to change;
- Supports the development of specific tools/policies identified by change facilitators;
- Implements OD solutions which will support the Departments modernization and culture change initiatives;
- Contributes to the development and implementation of strategies to narrow the gap between the desired and actual culture;
- Participates in the negotiation of the terms of contract in keeping with the MoFPS guidelines;
- Establishes effective working relationship with line managers to learn more about the role and functions of the Unit, in order to provide appropriate advice on issues within the span of control;
- Collaborates with line managers in the identification of scarce skills and critical competencies necessary to achieve the Ministry’s strategic objectives;
- Keeps abreast of current and emerging Organisational Development (OD) trends and best practices and utilizes them for continuous improvement of the services provided by the Unit and the overall improvement of Organisational Development within the Ministry;
Human Resource Responsibilities:
- Provides leadership and guidance to staff supervised through effective planning, delegation, communication, training, mentoring and coaching;
- Reviews and approves the individual work plans of staff supervised;
- Supervises and evaluates the performance of staff to ensure that work output is consistent with the work plan;
- Establishes and maintains a system that fosters a culture of team work, employee empowerment and commitment to the Division’s goals;
- Contributes to the development and welfare of direct report through the effective use of the performance management system and makes recommendations for training and career development where necessary;
- Disseminates information to staff re changes in policies, procedures and other matters to ensure that high levels of compliance are maintained;
- Establishes and maintains a system that fosters a culture of team work, employee empowerment and commitment to the Branch’s and Ministry’s goals;
- Fosters an atmosphere of trust, high ethical and confidential standard.
- Ensures that staff supervised is aware of and adheres to the policies, procedures and regulations which guides the operations of the Ministry/Unit;
- Recommend leave for staff supervised in keeping with established Human Resource policies and procedures;
- Participates in the recruitment of staff for the Unit,
- Participates as required in disciplinary proceedings involving staff;
- Conducts monthly and other ad hoc meetings with staff supervised.
Required Knowledge, Skills & Competencies:
- Excellent presentation, written, oral and communication skills;
- Good human relations and interpersonal skills;
- Excellent planning and time management skills;
- Strong decision-making, and critical thinking skills;
- Excellent research, analytical, and problem solving skills
- Excellent leadership, networking and relationship-building skills;
- Excellent skills in teamwork and cooperation;
- Strong strategic visioning skills;
- Strong goal/result orientation;
Minimum Required Education and Experience:
- Bachelor’s Degree in Human Resource Management/ Social Sciences or equivalent qualification
- Training in Organizational Development
- Three to Five (3-5) years’ related experience
- Any other equivalent combination of qualification and experience
Please note that only shortlisted applicants will be contacted.
All applications along with resumes should be submitted on or before Friday, March 18, 2022 to:
Senior Director, Human Resource Management & Development Ministry of Health & Wellness
2nd Floor, Bevad Building
10A Chelsea Avenue
Kingston 5