Jamaica HIV/STI/TB Programme: Consultancy to develop an HIV Communication Plan around the Monitoring and Evaluation (M&E) Plan

Contextual Situation

Although there has been an increasing acceptance of and interest in M&E, advocacy for M&E within Regional Health Authorities and NGOs continues to be weak, donor driven and challenged by varying levels of internal capacity. M&E is still used interchangeably with ‘reporting’, suggesting an incomplete understanding of the value of M&E for organizations.

 

Currently, updates on the performance of the M&E system are shared with broader stakeholders through a multidisciplinary committee (i.e. Monitoring and Evaluation Reference Group –MERG) and other M&E workshops. Furthermore, information products such as Annual Reports, Epidemic updates, and M&E Plans are available on the MoH’s website as well as reports of the most recent national surveys. However, the data dissemination and sharing events are by invitation; and routine communication from the M&E Unit is primarily limited to emails relating to data quality.

 

Additionally, although the information is circulated through these fora, the recipients are primarily stakeholders and technocrats already engaged as part of the response with no to little effort made to translate it into a format that is more readily understood and relevant to the lay person so that these organizations can in turn share the information with their clients, patients and other beneficiaries of the programme.

 

The M&E Communication plan is therefore needed to detail strategies to increase awareness of

  • the National Integrated Strategic Plan for Sexual and Reproductive Health which the M&E plan supports,
  • data collection instruments and other M&E Tools,
  • the M&E Plan,
  • the MoH and NFPB M&E Units as well as MERG’s roles and responsibilities,
  • information products created by the M&E Units and their partners, and
  • findings of both clinical and non-clinical surveys or research.

 

The communication plan also needs to identify strategies to enable continuous orientation of the M&E system, including an outline of a schedule for the release of updated information and data. It is hoped that the development and implementation of this plan can then be used to strengthen the M&E culture at all levels and increase advocacy around M&E.

 

Overall Timeframe

The duration of this contract is 40 working days; commencing July 31, 2017 and ending September 29, 2017.

 

Job Purpose

The HIV/STI/Tb Unit of the Ministry of Health (HST Unit) is seeking the services of an experienced, competent Communications Expert to develop a Strategic Communications Plan around the Monitoring & Evaluation (M&E) Plan. The expert will work in close collaboration with the Monitoring and Evaluation Units of the Ministry of Health and the National Family Planning Board to develop the content of the Communications Plan and conduct working sessions to promote the plan.

 

Key Responsibility Areas

The consultant will be expected to undertake the following activities:

  • Review the National Integrated Strategic Plan for Sexual and Reproductive Health; as well as the supporting HIV M&E Plan
  • Conduct a review of the outputs of both Monitoring and Evaluation Units of the Ministry of Health and the National Family Planning Board.
  • To review the MoH website (and other social media tools) and recommend ways to enhance the dissemination and utilization of HIV-related information in support of the proposed communications strategies.
  • To develop a clear, comprehensive Communications Plan for disseminating timely and appropriate information/services, thereby supporting the sustainability of M&E efforts of the HST Unit and all its various stakeholders.
  • To develop new and review existing M&E tools to ensure that they are mapped against their purposes, users and audiences
  • To develop a database of all target audiences /stakeholders for communication on M&E
  • To deliver presentation of the communication Plan to the Executive Management.
  • Promote the implementation of the plan through the conduct of working sessions and trainings with staff at regional and national levels with responsibility for M&E.

 

Key Deliverables

  • Database of all target audiences/ stakeholders for communication on M&E
  • M&E tools to ensure that M&E products are mapped against their purposes, users and audiences
  • Draft / Final Strategic Communications Plan
  • Draft / Final 24-month costed Action/Work Plan
  • Presentation of Strategic Communications Plan (inclusive of Social Media strategies)
  • Report of all training activities

              

Reporting Relationship

Direct supervision will be given by the designate of the Senior Medical Officer, HST Unit, Ministry of Health.

 

Qualifications, Education and Work Experience

The Individual Consultant should possess the following minimum qualifications:

 

  • A Graduate degree in Communications, Marketing or a related discipline;
  • A detailed understanding of Communication theory, tools and effective practices
  • Experience developing Strategic Communication Plans in the Health Sector, and,
  • An ability to work under tight timeframes with minimal supervision
  • Excellent analytical and writing skills

 

Ownership of Output

All outputs will remain the property of the Ministry of Health Jamaica (HIV/STI/TB Unit). However, the consultant will be formally acknowledged for his/her contribution in any publication arising from these outputs.  

 

Official Working Hours

Monday through Friday – mainly between 8:30 a.m. and 5:00p.m, however, consultant will be allowed to work from home as payment is output based.

 

Performance Criteria:

The job will be considered to have been satisfactorily performed when:

  • Stipulated key outputs have been delivered and are at a satisfactory level in keeping with expectations based on qualifications and expertise outlined above

 

Schedules of Deliverables

Deliverable Date Remuneration
Database of all target audiences/ stakeholders for communication on M&E August 11, 2017 10%
M&E tools to ensure that M&E products are mapped against their purposes, users and audiences August 18, 2017 10%
Draft / Final Strategic Communications Plan September 1, 2017 30%
Draft / Final 24-month costed Action/Work Plan September 8, 2017 30%
Presentation of Strategic Communications Plan (inclusive of Social Media strategies) September 22, 2017 10%
Report of all training activities September 29, 2017 10%

 

Interested persons should submit their application along with resume no later than

Monday, July 3, 2017 via email to jobapplications.moh@gmail.com

 

Applications must be addressed to:

Senior Director

Human Resource Management & Administration

Ministry of Health

10a Chelsea Avenue, Kingston 5

 

We thank all candidates for responding, however only shortlisted applicants will be contacted.