Career Opportunity Secretary (OPS/SS 2)

Applications are invited from suitably qualified persons to fill the following position in the Ministry of Health. (Standards and Regulation Division)

 

JOB PURPOSE

To provide secretarial support to the Standards Research & Development Department and the Investigation & Enforcement Department to facilitate their effective operations.

 

KEY RESPONSIBILITY AREAS

Secretarial Responsibilities      

  1. Performs secretarial duties for Investigation & Enforcement and Standards Research and Development Departments
  1. Interviews visitors and callers to determine the nature of their enquiry and refer persons to the appropriate officers and/or authorities
  1. Deals with routine (standard) information to members of staff and the public upon request
  1. Establishes and maintains an effective information storage and retrieval system for the Department and ensures the safety and security of confidential documents and reports
  1. Types reports, letters, memoranda and other documents as requested by supervisor, receive and sort incoming mails, dispatches outgoing mails and deliver urgent and important correspondence to “in-house” staff
  1. Assists with the receipt of complaints and maintain a Diary for the “follow-up”/ monitoring of investigations arising from complaints
  1. Ensures the prompt and accurate recording of correspondence received/dispatched and photocopy correspondence when necessary
  1. Assists with preparation of Approval letters for Research Protocols
  1. Provides pertinent information to clients when possible
  1. Liaises with Ministry of Health Divisions, Regional Health Authorities, Attorney General’s Chambers, Hospitals, Health Centres and other government departments as required.

 

Other Responsibilities

  1. Performs other functions assigned from time to time by the Director, Standards Research & Development and Senior Investigator, Investigation & Enforcement Departments and Director of Standards & Regulation Division.

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • A qualified secretary
  • Entry requirements for the Civil Service
  • Be proficient in typewriting and shorthand
  • Computer literate
  • Successful completion of the Certificate in Administrative Management Level 1 (CAM 1) course for secretaries conducted by the Management Institute for National Development

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Interested persons may apply in writing, accompanied by resumes. Applications must be submitted no later than July 1, 2016 to:

Director

Human Resource Management & Development

Ministry of Health

10A Chelsea Avenue

Kingston 10

 

Please note that responses will be sent to short- listed applicants only