Career Opportunity – Executive Secretary 1 (OPS/SS 4)

JOB PURPOSE

To provide direct secretarial support to the Hon Minister

 

KEY OUTPUTS

  1. Secretarial support provided ad required
  1. The Ministry of Health may determines such other duties and responsibilities as from time to time

 

KEY RESPONSIBILITY AREAS

  1. Provide secretarial services to the Hon. Minister by handling a wide variety of situations and conflicts
  1. Handle large volume of confidential information, queries, request and complaints from internal and external clients requiring prompt and urgent attention
  1. Schedule appointments and brief the Hon. Minister before the scheduled meetings
  1. Take notes and arranges activities relating to reviews and meetings
  1. Compose letters and memoranda from general instructions and answer routine correspondence
  1. Liaise with the Hon. Minister and members of staff and other officers
  1. Interview visitors and callers to determine the nature of enquiries and route to the relevant officers for attention
  1. Handle incoming/outgoing correspondence for necessary attention or action
  1. Any other duties assigned

 

REQUIRED COMPETENCES

Functional/Technical Competencies Levels
Knowledge of Ministry of Health’s Policies and procedures  
High level of confidentiality, responsibility, flexibility, alertness and pro-activeness.  
Ability to make sound judgment, exercise initiative and cope well under pressure.  
Willingness to pursue matters to finality.  

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Five (5) CXC or O’Levels
  • Secretarial Diploma From a recognized institution
  • Five (5) years related experience

 

 …………………………………………………………………………………………………………………

Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than February 24, 2017 to:
Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobapplications.moh@gmail.com

Please note that responses will be sent to short- listed applicants only